Title and Summary

Driver Safety Performance History Requests

Process of obtaining new driver’s previousdriving history from previous employers.

Responsible Department or Person

·               New Hires - Drivers

·               Branch Administrators

·               Human Resource Department

·               Shop/Loss Prevention Department

Completion Time and Frequency

·               BA’s - Immediately upon completing onboarding form for new Driver.

·            Shop/Loss Prevention- Immediately upon notification of new Driver fromthe BA or HR Department.

Process

·            The BA will electronically file the executedSafety Performance History Records Request form into the BA’sDrivers Compliance Dropbox folder.

§   Choose Safety Performance History folder

§  Choose the branch the Driver is being hiredfor

§  File in the subfoldernamed Pending.

·            The Shop/Loss Prevention department will send thecompleted Safety Performance History RecordsRequest form to the previousemployers listed on the completed DriverSafety Performance HistoryRequest form via emailor mail.

·             After the previous employer responds, the Shop/LossPrevention department will file the completedform in the BA’s DriversCompliance Dropbox folder

§  Choose Safety Performance Historyfolder

§  Choose the branch the driver is hired for

§  File in the subfoldernamed Complete.

·             After filing it into the Complete folder,the shop will notify the HumanResource department to save a copy into the employee’s permanent Employee File.

·              A second attempt to retrieve the previous employer’sdriver’s safety performance history is not necessary. We will be compliance with DOT with one documented attempt to retrievethe driver’s pervious history.