Responsibilities

Management, Account Managers, Production Managers, Crew Leaders, subcontractors, vendors, visitors, and all employees are responsible for the compliance with this Safety and Health Manual.

A summary of each party’s responsibilities is outlined below.

Management

It is the responsibility of management to establish rules and programs designed to promote safety and health, to make known to all employees the established rules and programs, and to impress upon all employees the responsibility and accountability of each individual to maintain a safe and healthful workplace.

Management will ensure that appropriate safety and health training is provided, that inspections are performed and that accident investigations are conducted and reviewed.

Management will designate a person to administer the Safety and Health Program, which includes the general Safety and Health Manual and any specific Safety and Health Manuals.

Management will observe, enforce, and follow all safety rules, regulations and policies.

Human Resources Manager

• Maintain OSHA 301, 300 & 300A forms.
• Audit Motor Vehicle Reports (MVR).

Loss Prevention Administrator

• Insurance coordinating.

Branch Administrator

• Employee orientation packages.
• Insure Motor Vehicle Reports (MVR) met insurance guidlines.

Director of Safety and Workforce Development

• Answer questions concerning the Safety and Health Manual.
• Keep copies of the Safety and Health Manual up to date.
• Keep all documentation concerning the Safety and Health Manual up to date.
• Accident tracking.
• Coordinate the items below.
• The Safety Director is responsible for the complete administration of Russell Landscape Group, Inc. Safety Manual and the following items.
• Monitor all job sites/areas for compliance with Russell Landscape Group, Inc. Safety Manual.
• Assure safety inspections (self & outsiders) are conducted
• Disciplinary and enforcement procedures.
• Safety training to company employees.

Safety Reps

• The Safety Rep is responsible to provide complete support to the Director of Safety and Workforce Development and the complete Safety Program and the following items:
• Administrative support for all safety related items and activities.
• Monitor Safety Training Requirements.
• Safety Board information upkeep.
• Publish Safety Information.
• Employee safety training records.

Account Managers and Crew Leaders 

• Account Managers are responsible for maintaining safe and healthful working conditions under their supervision.
• Account Managers will review all written warnings and take appropriate disciplinary action.
• Account Managers are responsible for requiring conformance to safety and health standards by subcontractors.
• Account Managers are responsible for protecting the general public from company operations.
• Account Managers and Crew Leaders are responsible for coordinating their safety efforts with each other.
• Account Managers and Crew Leaders are responsible for pre-planning the job site(s). Account Managers and Crew Leaders are responsible for reviewing all Accident Reports.
• Account Managers and Crew Leaders are responsible for seeing that preventative measures are taken to ensure that Accidents do not occur.
• Account Managers and Crew Leaders are responsible for issuing verbal warnings and written warnings when safety and health rules, regulations or company polices are violated and submitting reports for review to the Human Resources Manager, Director of Safety and Workforce Development and Safety Rep.
• Crew Leaders are responsible for maintaining safe and healthful working conditions on their job site(s).
• Crew Leaders are responsible for carrying out the planning of the Account and Production Managers and making them aware of any new conditions or hazards that may arise.
• Crew Leaders will continually conduct (at least daily) inspections of job site(s) material or equipment. The Crew Leader conducting these inspections must be capable of identifying existing and predictable hazards in the work environment, of identifying working conditions which are unsanitary, hazardous, or dangerous to employees, and of identifying unsafe behavior. In addition, Crew Leaders must have the authority to take prompt corrective measures to eliminate or control hazards and correct unsafe behavior.
• Crew Leaders will ensure that prompt medical attention for any injured employee is available and will report all accidents and injuries to Account Managers and/or the Safety Rep.
• Crew Leaders will ensure personnel protective equipment is available and is being used correctly. Training on PPE is provided, on the job site, by the Crew Leaders.
• Crew Leaders are responsible for filling out the Accident Report within 24 hours of the Accident.
• Crew Leaders are responsible for having the appropriate up to date MSDS sheets on the job site.
• Crew Leaders are responsible for all weekly safety training. All weekly safety training shall be documented & maintained at each job site or main office.
• Crew Leaders are responsible for ensuring all safety rules & regulations are adhered to on-the-job site, by ALL employees, workers, visitors, subcontractors, etc.
• Crew Leaders are responsible for submitting Accident Reports and reviewing all Accidents with the Safety Coordinator.

Drivers

• Drivers are expected to drive safely at ALL times. Drivers will abide by all federal and state laws regarding the safe operation of vehicles on public roads.
• Drivers must meet the requirements outlined in Part 2, in the section “Rules for Drivers”.

Operators

• Operators are expected to operate their equipment safely at ALL times.
• Operators of heavy equipment must meet the requirements in Part 2, in the section “Rules for Operators”.

Employees

It is the responsibility of all employees to work safely to ensure their own safety as well as the safety of coworkers and others. Employees are encouraged to ask for assistance when unsure about how to safely perform any task.

• Employees are required to report any unsafe acts or conditions to their supervisor. Management will not take any reprimand against employees for such notifications.
• Employees are required to attend and participate in all safety meetings and/or safety training sessions that the company conducts.
• Employees are responsible for using and maintaining all personal protective equipment that is provided by the employer or the employee.
• Employees shall follow all OSHA and company safety rules, regulations and/or policies.

Subcontractors, Vendors and Suppliers

All subcontractors, vendors and suppliers shall abide by all safety rules.

All subcontractors, vendors and suppliers are required to provide competent persons and/or adequate supervision to perform all activities for Russell Landscape Group, Inc. in the safest manner possible.

The Russell Landscape Group, Inc. Safety Manual and the OSHA standards are the minimum requirements.

Architects, Engineers, Owners and Visitors

Architects, Engineers, Owners and Visitors shall abide by all safety rules.

Safety and Health Procedures

The safety and health goal and objectives will be realized by implementation of policies outlined under the following headings:

• Accountability
• Enforcement - Progressive Discipline Procedures
• Bidding / Estimating
• Pre - Planning
• Employee Participation
• Site Safety Inspections
• Accident Investigations and Prevention
• Personal Protection Equipment
• New & Re - Hired Employee Orientation
• Safety Training
• Technical Support
• Documentation

Accountability

Account Managers, Production Managers, and Crew Leaders are accountable for improving the safety performance of personnel under their supervision.

If any employee has knowledge of any existing safety hazard, and they have brought it to their supervisor’s attention without results, please respond to the Director of Workforce Safety and Development, and the situation will be investigated.

Enforcement - Progressive Discipline Procedures

Account Managers, Crew Leaders, or any employee found violating any of the safety and health policies outlined in the Safety and Health Manual or participating in any other hazardous activity on the job site or while performing activities for the company will be subject to the following progressive discipline procedures.

First Violation: 

• A written warning, followed by and explanation and/or training. 

Second Violation: 

• A written warning, management review of written warning; followed by one of the following actions:
  • Suspension without pay
  • Subject to termination, 

Third violation: Subject to termination. 

Exceptions:

• The progressive discipline procedures will be suspended, if an employee commits a gross violation of these Safety and Health Manuals or participates in an unsafe act that poses an immediate danger to the life and health of themselves or other employees.
• If an employee commits a substance abuse violation, (as described in the Substance Abuse Program) the employee is subject to the disciplinary measures outlined under the Substance Abuse Program.

Bidding / Estimating

Bidding / Estimating will include consideration for the elimination or control of safety and health hazards, and all items in the company Safety and Health Manual.

Pre-Planning

The pre-planning of jobs will include attention to the elimination or control of safety and health hazards and all items in the company Safety and Health Manual.

Employee Participation

Employees are encouraged to make the company aware of any safety and health issues or concerns.

Employees are encouraged to make recommendations for the elimination or control of safety and health hazards.

Site Safety Inspections

Site safety inspections will be conducted on a regular basis to determine job site hazards, methods to eliminate or control the hazards and ensure that safe work practices are being implemented.

Accident Investigation and Accident Prevention

Accidents will be investigated to prevent future mishaps.

• All Accidents must be reported to the Human Resources Manager and Director of Safety and Workforce Development.
• An Accident Investigation Report must be filled out for each Accident by the Supervisor of the employee involved in the Accident.
• All Accidents will be reviewed by the Director of Safety and Workforce Development and Safety Rep to determine future prevention measures.

Definitions:

Accident: An “accident” is one in which 1) a fatality occurs, or 2) an individual in the accident immediately receives medical treatment away from the accident scene, 3) a driver of a commercial motor vehicle receives a citation for a moving traffic violation arising from an accident or 4) there is damage to company property, the property of others or public property.

Incident: An “incident” or “near miss” is an event that could have resulted in an accident.

Personal Protective Equipment (PPE)

All employees will be trained on the proper use and maintenance of personal protective equipment.

New-Hires and Re-Hired Employee Orientation

The Safety and Health Manual will be reviewed with all new-hires and/or re-hired employees prior to beginning work. New hired and/or re-hired employees will be required, prior to beginning work, to sign a statement of employee understanding regarding the Safety and Health Manual.

Safety Training

Safety training will be documented and entered into employee’s personnel files and safety records.

Company-wide Safety Training

Company-wide safety training will be conducted on an annual basis or as deemed necessary by the Safety Director. These meetings will cover company-wide safety and health topics as well as OSHA- required safety training.

AM's, PM's, and Crew Leaders meetings will be conducted on a regularly scheduled basis. Some of the topics for these meetings will focus on their responsibility as outlined in the Safety and Health Manual.

They will be trained to identify hazards, hazard control, and training other employees, subcontractors and vendors on safe work practices and procedures.

On-Site Safety Training

On-site safety training will cover such topics as:

• Safety rules and/or regulations.
• Site specific hazards.
• Safe work practices.
• Procedures being used to eliminate specific hazards.
• Safety training on personal protective equipment
• Other safety topics the Crew Leaders or the Safety Coordinator deem necessary.

Weekly Safety Training

Safety Rep's are responsible for weekly safety training on site specific safety and health hazards.

Safety Rep's document each session topic and attendance is recorded.

Specialized and/or Specific Safety Training

Specialized safety training will be conducted on an “as needed” basis by the company for specific job- related functions.

Technical Support

Outside technical support, for assistance, to eliminate or control safety and health hazards will be provided on an “as needed” basis by the company.

Documentation

All documentation relating to the Safety and Health Manual will be kept up-to-date and filed in such a manner that it will be readily accessible. Account Managers and Crew Leaders are required to file all appropriate documentation in a timely manner with the Safety Reps.

Emergency and First Aid

The Crew Leader, with the aid of the Safety Reps, will determine the emergency phone numbers for each job site. The Crew Leader will communicate the emergency numbers in such a manner that every employee on a job site will be aware of the location of the emergency phone numbers.

Job sites should have at least 1 (one) person trained in emergency 1st Aid & CPR.

Emergency Procedures

The Crew Leader should instruct employees on emergency procedures for the specific job site before work begins. Although the emergency procedures at each job site may vary somewhat, the basic procedures are as follows:

• Don’t panic.
• Call for help / 911.
• Provide the dispatcher with detailed information.
• In case of a trench cave in or confined space accident, do not attempt to rescue unless trained in rescue procedures.
• Provide first aid if qualified to do so.
• Don’t move injured person unless his or her life is in danger from sources other than the injury.
• Secure the site.
• Shut down the equipment, if necessary.
• Account for everybody on the site.
• Notify the Safety Reps of emergency within 1 (one) hour. 

Fire

In the event of a fire the procedures are:

• Use fire extinguisher to put out small fires.
• Evacuate the work area.
• Call fire department / 911.
• Meet at designated location.
• Notify the Safety Reps of the fire within 1 (one) hour.

First Aid

First aid for minor injuries can be administered on the job site. If the injury requires immediate medical treatment beyond first aid, the Crew Leader will call the appropriate emergency number to receive immediate medical treatment.

If the injury does not require immediate medical treatment, but does require medical treatment beyond first aid, the Crew Leader shall arrange transportation for the employee to the appropriate emergency medical facility.

If the injury is minor, and first aid treatment is required by the Crew Leader, appropriate action should be taken to prevent exposure to blood borne pathogens and the exchange of body fluids.

All employees must notify their supervisor and/or the Safety Reps of any first aid uses or occurrences.

Accident Reporting and Record Keeping

All accidents where an individual  immediately receives medical treatment away from the accident scene must be reported to Human Resources within 1 hour. 

All motor vehicle accidents resulting in a citation for a moving traffic violation arising from an accident or damage to company property or public property must be reported to the Loss Prevention Administrator within 1 hour. 

All accidents resulting in public property damage must be reported the Loss Provention Administrator within 1 hour. 

All eye, neck, back and knee accidents/injuries require immediate medical attention, no matter how minor.

All accidents require:

• OSHA 301 Form and Company Accident Form
• First Report of Accident Form (per specific state insurance requirements) 
• Substance Abuse Results Form (if applicable)

The company will maintain an OSHA 300 form (log and summary or equivalent) of all recordable injuries and illnesses resulting in a fatality, hospitalization, lost workdays, medical treatment, and/or loss of consciousness.

The previous year OSHA 300 A summary shall be posted by February 1 of each year.

The OSHA 300, (log and summary), the OSHA 301, (supplementary record or company accident report), shall be retained for five years following the end of the year to which it relates.

Within 8 hours after its occurrence, an employment accident which is fatal to one (1) or more employees or which results in the hospitalization of three (3) or more employees shall be reported by Human Resources either orally or in writing, to the nearest OSHA Area Coordinator. 

Modified - Work Program

In the interest of eliminating lost time injuries and reducing Workers Compensation Insurance costs, Russell Landscape Group, Inc. may use a "Modified - Work Program" for injured employees. The intent of this program is to have injured workers with physical restrictions continue to work performing a modified work task within their physical limitations. It is not to be construed as a “make work” program.

Subcontractor Selection

Safety and health performance will be one of the criteria used to select subcontractors. The safety and health guidelines outlined below will be used to evaluate subcontractors.

• Insurance Certificate
• Safety and Health Manual
• Substance Abuse Program

Safety and Health Manual Revision

The Safety and Health Manual is a working document and will be revised and updated as necessary. At a minimum, the Safety and Health Manual will be reviewed and updated on an annual basis.

Safety Bulletin Board

A “Safety Bulletin Board” will be established with up-to-date and current safety information. Many other safety related items will be available in the “Safety Bulletin Board” area.

Up-to-date copies of the Safety and Health Manual will be available to all employees, subcontractors and vendors through the Safety Reps. In addition, Account Managers, Production Managers, and Crew Leaders will have up-to-date copies of the Safety and Health Manual.

Abrasive Grinding

Machine guarding. Abrasive wheels shall be used only on machines provided with safety guards as defined in the following paragraphs of this section. [1910.215(a)(1)]

The safety guard shall cover the entire spindle end nut, and flange projections. [1910.215(a)(2)]

On offhand grinding machines, work rests shall be used to support the work. They shall be of rigid construction and designed to be adjustable to allow for wheel wear. Work rests shall be kept adjusted closely to the wheel with a maximum opening of one-eighth inch. [1910.215(a)(4)]

The angular exposure of the grinding periphery and sides for safety guards used on machines known as bench and floor stands should not exceed 90 degrees or one-fourth of the periphery. [1910.215(b)(3)]

Immediately before mounting, all wheels shall be closely inspected by the user (ring test) to make sure they have been damaged in transit, storage or otherwise. The spindle speed of the machine shall be checked to be certain that it does not exceed the maximum operating speed marked on the wheel. [1910.215(d)(1)]

Always leave wheel in working condition for next user.

Access / Egress

Do not jump on or off equipment and/or vehicles.

Keep all equipment, vehicles, footwear, access areas, etc., clean at all times. Use only safe means of access / egress to and from work areas.

Aerial Lifts

Only trained persons shall operate aerial lifts. [1910.67(c)(2)(ii)]

No employee of this company is allowed to operate or use aerial lifts.

Air Tools

Pneumatic power tools shall have a tool retainer installed on each piece of utilization equipment which, without such a retainer, may eject the tool. [1910.243(b)(1)]

Hose and hose connections used for conducting compressed air to utilization equipment shall be designed for the pressure and service to which they are subject. [1910.243(b)(2)]

Clothing

All clothing shall be maintained in good shape and worn correctly. No clothing shall be worn at work that has excessive holes.

No clothing shall be excessively loose, no “hanging” clothes, no “baggy” pants, etc.

All work clothing is to be approved by Russell Landscape Group, Inc.

Compressed air used for cleaning purposes may not exceed 30 psi, and then only in conjunction with effective chip guarding and personal protective equipment. [1910.242(b)]

The use of compressed air to clean off yourself or other workers is not allowed.

Compressed Gas Cylinders

Oxygen and fuel gas cylinders (inside storage) shall be separated 20-feet. [1910.253(b)(2)(ii)]

Cylinder valves will be closed when work is finished and when cylinders are empty or being moved. [1910.253(b)(2)(iii)]

Put valve protection caps in place before compressed gas cylinders are transported, moved or stored. [1910.253(b)(2)(iv)]

Keep cylinders at a safe distance, or shield from welding or cutting operations and place where they cannot become part of an electrical circuit. [1910.253(b)(5)(ii)(J)]

Confined Spaces

All employees required to enter into confined or enclosed spaces must be instructed as to the nature of the hazards involved, the necessary precautions to be taken, and in the use of required protective and emergency equipment. The employer shall comply with any specific regulations that apply to work in dangerous or potentially dangerous areas. Confined or enclosed spaces include, but are not limited to, storage tanks, process vessels, bins, boilers, ventilation or exhaust ducts, sewers, underground utility vaults, tunnels, pipelines and open top spaces more than 4 feet deep, such as pits, tubs, vaults, and vessels.

No employee of this company is allowed to enter into confined spaces.

Cranes and Hoist

No employee of this company is allowed to operate or use cranes.

Drinking Water

An adequate supply of potable water shall be provided in all places of employment. [1910.141(b)(1)(i)]

Potable water containers shall be capable of being tightly closed and be equipped with a tap. [1910.141(b)(1)(iii)]

The common drinking cup is prohibited. [1910.141(b)(1)(vi)]

Electrical - General

Electrical equipment may not be used unless the manufacturer’s name, trademark or other descriptive marking by which the organization responsible for the product may be identified. [1910.303(e)]

No cord or tool with a damaged ground plug shall be used.

[1910.334(a)(2)(ii)] All extension cords shall be inspected daily, prior to use, for damage or defects. Workspaces, walkways and similar locations shall be kept clear of cords.

No cord or tool with a damaged ground plug shall be used. Worn or frayed cables may not be used. 

Only qualified electricians are allowed to make electrical repairs on equipment, tools, etc.

Employee Conduct

No “catcalling” and/or any form of sexual harassment will be tolerated. 

Willful destruction of company property may result in immediate dismissal. 

Any employee caught stealing anything, will be terminated.

Exit Routes and Signage

At least two exits routes must be available in a workplace to permit prompt evacuation of employees and other building occupants during an emergency. [1910.36(b)(1)]

Exits shall be clearly marked and free of obstructions. [1910.37(a)(3)]

For the protection of all, signs such as “No Smoking”, “Laser in Use”, “Keep Out”, “Eye Protection Required”, “Out of Order – Do Not Use” and “Authorized Personnel” will be posted as needed.

Employees will obey these signs and directions.

Eye and Face Protection

Eye and face protection shall be worn when exposed to eye or face hazards from flying particles, molten metal, liquid chemicals, acids or caustic liquids, chemical gases or vapors, or potentially injurious light radiation. [1910.133(a)(1)]

Goggles will be worn over any employee-owned prescription glasses that do not meet industrial safety standards. [1910.133(a)(3]

Employees involved in welding operations must wear filter lenses or plates of the proper shade number. [1910.133(a)(5)]

Eye and face protective equipment shall meet all requirements of ANSI Z 87.1-1968, “Practice of Occupational and Educational Eye and Face Protection”. [1910.133(b)(1)]

Employees exposed to laser beams shall be furnished suitable laser safety goggles, which will protect for the specific wavelength of the laser and be optical density (O.D.) adequate for the energy involved.

Every open sided floor or platform 4 feet or more above adjacent floor or ground level shall be guarded by a standard railing. [1910.23(c)(1)]

Regardless of height, open-sided floors, walkways, platforms, or runways above or adjacent to dangerous equipment, pickling or galvanizing tanks, degreasing units, and similar hazards shall be guarded with a standard railing and toe board. [1910.23(c)(3)]

Every flight of stairs having four or more risers shall be equipped with standard stair railings or standard stair handrails as specified in paragraphs (d)(1)(i) through (v) of this section, the width of the stair to be measured clear of all obstructions except handrails. [1910.23(d)(1)]

A standard railing shall consist of top rail, intermediate rail, and posts, and shall have a vertical height of 42 inches nominal from upper surface of top rail to floor, platform, runway, or ramp level. The top rail shall be smooth surfaced throughout the length of the railing. The intermediate rail shall be approximately halfway between the top rail and the floor, platform, runway, or ramp. The ends of the rail shall not overhang the terminal posts except where such overhang does not constitute a projection hazard. [1910.23(e)(1)]

A stair railing shall be of construction similar to a standard railing, but the vertical height shall be not more than 34 inches nor less than 30 inches from upper surface of top rail to surface of tread in line with face of riser at forward edge of tread. [1910.23(e)(2)]

Fire Protection

The employer shall maintain and inspect, at least annually, firefighting equipment to assure the safe operational condition of the equipment. [1910.156(d)]

The employer shall provide portable fire extinguishers and shall mount, locate and identify them so that they are readily accessible to employees without subjecting the employees to possible injury. [1910.157(c)(1)]

The employer shall distribute portable fire extinguishers for use by employees on Class A & Class D fires so that the travel distance for employee to any extinguishers is 75 feet or less. [1910.157(d)(2)] & [1910.157(d)(6)] and a Class B & Class C fire so that the travel is 50 feet or less. [1910.157(d)(4)] & [1910.157(d)(5)]

Flammable and Combustible Liquids

Only approved containers and portable tanks shall be used. Metal containers and portable tanks meeting the requirements of and containing products authorized by chapter I, title 49 of the Code of Federal Regulations (regulations issued by the Hazardous Materials Regulations Board, Department of Transportation), shall be deemed to be acceptable. [1910.106(d)(2)(i)]

Flammable or combustible liquids, including stock for sale, shall not be stored so as to limit use of exits, stairways, or areas normally used for the safe egress of people. [1910.106(d)(5)(i)]

The storage of flammable or combustible liquids in containers or portable tanks shall comply with subdivisions (iii) through (v) of this subparagraph. [1910.106(d)(5)(ii)]

Storage shall be prohibited except that which is required for maintenance and operation of building and operation of equipment. Such storage shall be kept in closed metal containers stored in a storage cabinet or in safety cans or in an inside storage room not having a door that opens into that portion of the building used by the public. [1910.106(d)(5)(iii)]

Suitable fire control devices, such as small hose or portable fire extinguishers, shall be available at locations where flammable or combustible liquids are stored. [1910.106(d)(7)(i)]

Foot Protection

Employees shall wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where employee’s feet are exposed to electrical hazards. [1910.136(a)]

No sneakers, tennis shoes or open toed shoes are permitted in the shop / yard areas.

The employer shall certify that each operator has been trained and evaluated as required by 1910.178(L)(6).

Employees shall have adequate training and proper authorization prior to operation.

Forklift extensions should always be no more than two inches off the floor when driving forklift un- loaded.

When forklift is being used to move material, be cautious of overhead objects such as conduit, lights, etc.

Never speed or turn too quickly. When forklift is not in use the brake should be set and the machine in park.

Always use caution and watch out for people around corners. Always blow the horn when going through a doorway or around a corner.

Only one person is allowed on forklift at a time.

Gases, Vapors, Fumes, Dusts, and Mists

Exposure to toxic gases, vapors, fumes, dusts, and mists at a concentration above those specified in the “Threshold Limit Values of Airborne Contaminants for 1970” of the ACGIH, shall be avoided. (American Conference of Government Industrial Hygienists)

When engineering and administrative controls are not feasible to achieve full compliance, protective equipment or other protective measures shall be used to keep the exposure of employees to air contaminants within the limits prescribed. Any equipment and technical measures used for this purpose must first be approved for each particular use by a competent industrial hygienist or other technically qualified person.

Hand Tools

Employers shall not issue or permit the use of unsafe hand tools. [1910.242(a)]

Hard Hats

The employer shall ensure that each affected employee wears a protective helmet when working in areas where there is a potential for injury to the head from falling objects. [1910.135(a)(1)]

Hard hats shall be worn according to the manufacturer’s recommendations.

Hearing Protection

When engineering or administrative controls fail to reduce sound levels within the limits of Table G- 16, ear protective devices shall be provided and used. [1910.95(a)]

In all cases where sound levels exceed the values shown in the Safety and Health Standards, a continuing, effective hearing conservation program shall be administered. [1910.95(c)(1)]

General Requirements:

All places of employment, passageways, storerooms, and service rooms shall be kept clean and orderly and in a sanitary condition. [1910.22(a)(1)]

Clean up every day all areas, including but not limited to, vehicles, shop, office, equipment, tools, etc. Trash and debris will be kept clear from work areas at all times.

Containers will be provided for collection and separation of all trash.

At the end of each phase of work, return all tools and excess material to proper storage. Clean up all debris before moving on to the next phase. Each employee is responsible for keeping their work areas clean.

Aisles and Passageways:

Where mechanical handling equipment is used sufficient safe clearance shall be allowed for aisles, at loading docks, through doorways and whenever turns or passage must be made. Aisles and passageways shall be kept clear and in good repairs, with no obstruction across or in aisles that could create a hazard. [1910.22(b)(1)]

Handling Materials:

Where mechanical handling equipment is used sufficient safe clearance shall be allowed for aisles, at loading docks, through doorways and whenever turns or passage must be made. Aisles and passageways shall be kept clear and in good repair, with no obstruction across or in aisles that could create a hazard. Permanent aisles and passageways shall be appropriately marked. [1910.176(c)]

Ladders

Ladders must be maintained in good usable condition at all times. [1910.26(c)(2)(iv)]

A simple rule for setting up a ladder at the proper angle is to place the base a distance from the vertical wall equal to ¼ the working length of the ladder. [1910.26(c)(3)(i)]

No ladders shall be used in a horizontal position as platforms, runways, or scaffolds. Extension ladders must be retracted before transporting. [1910.26(c)(3)(vii)]

All ladders must be secured top and bottom. Always face ladders when going up or down. [1910.26(c)(3)(v)]

Portable ladders shall have nonconductive side-rails of they are used where the employee or the ladder could contact exposed energized parts. [1910.333(c)(7)]

Never use the top or the top step of a stepladder. [1910.25(d)(2)(xii)]

Materials and tools should be hoisted up or down ladders with a rope, cable or other safe hoisting methods.

Gas shears will never be used on Ladders.

Lasers

Only qualified and trained employees shall be assigned to install, adjust and operate laser equipment. No employee of this company is allowed to operate or use lasers.

Lighting

Each exit route must be adequately lighted so that an employee with normal vision can see along the exit route. [1910.37(b)(1)]

Additional lighting if needed and maintenance of lighting shall be provided at stairways, aisle ways, walkways and entry / exit areas of all work areas.

Liquefied Petroleum Gas

Containers, and first stage regulating equipment if used, shall be located outside of buildings, except under one or more of the following. [1910.110(b)(6)(i)(a)] through [1910.110(b)(6)(i)(ix)] & [1910.110(6)(i)]

Engines on vehicles shall be shut down while fueling if the fueling operation involves venting to the atmosphere. [1910.110(e)(2)(v)]

All cylinders shall meet DOT specifications. [1910.110(e)(3)(ii)]

No more than two LP-Gas containers shall be used on an industrial truck for motor fuel purposes. [1910.110(e)(13)(ii)]

Lock Out / Tag Out

Controls that are to be deactivated during the course of work on energized or de-energized equipment or circuits shall be tagged. [1910.147]

Equipment or circuits that are de-energized shall be rendered inoperative and shall have tags attached at all points where such equipment or circuits can be energized. [1910.147]

Tags shall be placed to identify plainly the equipment or circuits being worked on. [1910.147]

Manual Lifting

Employees should be prepared for lifting task assigned and use legs to lift, instead of back or obtain assistance.

Office Safety

Office work is generally considered relativley safe, however conditions and unsafe practices occur that can and do cause accidents.

Exercise care in lifting officemachines, filing cases, ledgers, boxes, and bundles of office supplies. All persons lifting any material should observe proper lifting positions so as to lift with the leg muscles rather than putting unnecessary strain on the back. Large boxes or bundles of supplies should be moved by hand truck or unpacked and handled in smaller loads.

Bulky objects should not be carried in such a way as to obstruct the view ahead or interfere with free use of handrails on stairways. Get help if necessary.

Liquids spilled on floors shall be cleaned up immediately. Loose objects, such as paper clips, pencils, and other small objects, should be kept off the floors.

Extension cords to office machines should be located in such a manner as to eliminate tripping hazards.

Desk and file cabinet drawers should be kept closed except when being used. Open only one drawer at the time to avoid tipping the cabinet.

Use an adequate stepladder to reach objects on overhead shelves.

Walk … do not run … in hallways or up and down stairways. Always use handrails and “grabrails” on stairways.

Pointed objects, such as knives, and scissors, should not be carried in the pocket with the point exposed. Letter openers, knives, blades, and scissors should be used with care and properly stored when not in use.

Gummed strips on envelopes should be moistened with a device. Use letter openers to open envelopes and avoid sliding hands along the edge of paper.

Keep fingers clear when using stapling machines. Keep fingers away from the cutting edge of paper cutters. Never leave a hand operated cutter blade in the raised position.

Defective electrical cords or connections on office machines shall be removed from service until repaired.

Extreme care should be used with all temporary portable heaters, in the office areas.

Personal Protective Equipment (PPE)

Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices and protective shields and barriers, shall be provided, used and maintained in a sanitary and reliable condition whenever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. [1910.132(a)]

The employer is responsible for requiring the wearing of appropriate personal protective equipment in all operations where there is an exposure to hazardous conditions, or where the need is indicated for using such equipment to reduce the hazards to the employees.

Respiratory Protection

Employees required to use respiratory protective devices, shall be thoroughly trained in their use. [1910.134]

When engineering or administrative controls are not effective in maintaining acceptable atmospheres, appropriate respiratory protective equipment shall be provided by the employer and shall be used. [1910.134(a)(1)]

Respiratory protective devices shall be approved by the National Institute for Occupational Safety and Health or acceptable to the U.S. Department of Labor for the specific contaminant to which the employee is exposed. [1910.134]

The employer shall select and provide an appropriate respirator based on the respirator hazard to which the worker is exposed and workplace and user factors that affect respirator performance and reliability. [1910.134(d)(1)(i)]

The employer shall select a NIOSH – certified respirator. [1910.134(d)(1)(ii)]

The employer shall provide a medical evaluation to determine the employee’s ability to use a respirator. [1910.134(e)(1)]

Respiratory protective equipment shall be cleaned and maintained in good condition. [1910.134(h)(1)(i)]

Rules for Drivers of Vehicles

No employee shall operate vehicles without adequate training and proper authorization. Drivers must not take chances. To arrive safely is more important than to arrive on time. At all times be cautious of other drivers on the road.

Display a positive company image while driving any vehicle.

Positively no tailgating. Maintain a proper distance between you and all other drivers. Obey all speed limits and observe extreme caution in school zones.

Each employee who drives a vehicle must have a valid driver’s license for that type of vehicle. Prior to being hired to operate that vehicle, your license will be checked by the management of the Company. It is the employee’s responsibility to maintain a valid license thereafter.

Anyone pulling a trailer is responsible for checking for proper tags, tires, lights, signals, mirrors, fuel, etc.

All accidents must be reported to the office within 1 hour.

If an accident occurs, the driver must follow the procedures as outlined in the Substance Abuse Program.

No unauthorized “Riders” in vehicles.

Rules for Operators

No employee shall operate equipment without adequate training & proper authorization. Operators shall not operate any equipment that is not in safe working order.

Operators shall inspect their equipment prior to beginning work to ensure the equipment is in safe condition.

All accidents must be reported to the office within 1 hour.

If an accident occurs, the operator must follow the procedures as outlined in the Substance Abuse Program.

No “Riders” on equipment.

No employee shall ride any piece of equipment in any fashion or ride on anything attached to a piece of equipment such as a pipe or other equipment. If an employee is on or in a piece of motorized movable equipment, it shall be equipped with a seat (if intended for sit-down operation) and a seat belt, and the seat belt shall be worn snugly.

All forklift operators require specific training prior to operating the equipment.

Scaffolds

Scaffold means any temporary elevated platform (supported or suspended) and its supporting structure (including points of anchorage) used for supporting employees or material or both.

Fall protection – such as a guardrail and/or a personal fall arrest systems – must be provided for each employee working on a scaffold more than 10 feet above a lower level. [1910.28(b)(15)]

Scissor Lifts

Employees shall have adequate training and proper authorization prior to operation. No employee of this company is allowed to operate or use scissor lifts.

No smoking or vaping in company vehicles.

No smoking or vaping around flammable or explosive areas.

Clients and customers smoking and vaping policies shall be followed. Smoking and vaping are only allowed in designated areas.

Storage

Aisles and passageways will be kept clear and in good repair. [1910.176(a)]

All materials stored in tiers will be secured to prevent sliding, falling or collapse. [1910.176(b)]

Materials will be stored with due regard to fire characteristics, Weeds and grass in outside storage areas shall be kept under control. [1910.176(c)]

Toilets

Toilets shall be provided in all places of employment in accordance with table J-1. [1910.141(c)(1)(i)]

Washing Facilities

The employer shall provide adequate washing facilities for employees engaged in operations where hazardous substances may be harmful to employees. Such facilities shall be in near proximity to the worksite; in areas where exposures are below permissible exposure limits, and which are under controls of the employer; and shall be so equipped as to enable employees to remove hazardous substances from themselves. [1910.120(n)(6)]

Welding, Cutting, Heating and Brazing

Employers shall instruct employees in the safe use of welding equipment.

All workers shall follow the requirements set forth in the OSHA standards in accordance with welding, cutting and brazing. [1910.252] thru [1910.255]

If the object to be welded or cut cannot readily be moved, all movable hazards in the vicinity shall be taken to a safe place. [1910.252(a)(1)(i)]

Proper precautions (isolating welding and cutting, removing fire hazards from the vicinity, providing a fire watch, etc.) for fire prevention shall be taken in areas where welding or other “hot work” is being done. No welding, cutting or heating will be done where application of flammable paints, or presence of other flammable compounds, or heavy dust concentrations, creates a fire hazard. Equip torches with anti-flashback devices. See fire prevention precautions. [1910.252(a)(2)(xv)]

Cylinders shall be kept away from radiators and other sources of heat. [1910.253(b)(2)(i)]

Inside of buildings, cylinders shall be stored in a well-protected, ventilated, dry location, at least 20 feet from highly combustible materials such as oil or excelsior. Cylinders should be stored in definitely assigned places away from elevators, stairs, or gangways. Assigned storage spaces shall be located where cylinders will not be knocked over or damaged by passing or falling objects, or subject to tampering by unauthorized persons. Cylinders shall not be kept in unventilated enclosures such as lockers and cupboards. [1910.253(b)(2)(ii)]

Valve protection caps, where a cylinder is designed to accept a cap, shall always be in place, hand tight, except when cylinders are in use or connected for use. [1910.253(b)(2)(iv)]

Employees exposed to the hazards created by welding, cutting, or brazing operations shall be protected by personal protective equipment in accordance with the requirements of [1910.132]. Appropriate protective clothing required for any welding operation will vary with the size, nature and location of the work to be performed. [1910.252(b)(3)]

Oxygen cylinders shall not be stored near highly combustible material, especially oil and grease; or near reserve stocks of carbide and acetylene or other fuel gas cylinders, or near any other substance likely to cause or accelerate fire; or in an acetylene generator compartment. [1910.253(b)(4)(i)]

Oxygen cylinders in storage shall be separated from fuel-gas cylinders or combustible materials (especially oil or grease), a minimum distance of 20 feet or by a noncombustible barrier at least 5 feet high having a fire resistance rating of at least one-half hour. [1910.253(b)(4)(iii)]

Unless cylinders are secured in a special truck, regulators shall be removed and valve-protection caps, when provided for, shall be put in place before cylinders are moved. [1910.253(b)(5)]

Welding equipment shall be chosen for safe application to the work to be done as specified in paragraph (b) of this section. [1910.254(a)(1)]

Workmen designated to operate arc welding equipment shall have been properly instructed and qualified to operate such equipment as specified in paragraph (d) of this section. [1910.254(a)(3)]

Printed rules and instructions covering operation of equipment supplied by the manufacturers shall be strictly followed. [1910.254(d)(6)]

Electrode holders when not in use shall be so placed that they cannot make electrical contact with persons, conducting objects, fuel or compressed gas tanks. [1910.254(d)(7)]

Cables with splices within 10 feet of the holder shall not be used. The welder should not coil or loop welding electrode cable around parts of his body. [1910.254(d)(8)]

The operator should report any equipment defect or safety hazard to his supervisor and the use of the equipment shall be discontinued until its safety has been assured. Repairs shall be made only by qualified personnel. [1910.254(d)(9)(i)]

Cables with damaged insulation or exposed bare conductors shall be replaced. Joining lengths of work and electrode cables shall be done by the use of connecting means specifically intended for the purpose. The connecting means shall have insulation adequate for the service conditions. [1910.254(d)(9)(iii)]

• zinc, lead, cadmium, mercury, or beryllium bearing, based or coated material in enclosed spaces.
• stainless steel with inert-gas equipment
• in confined spaces or
• where an unusual condition can cause an unsafe accumulation of contaminants

Welding electrode stubs shall be collected in metal containers and not dropped on the floor or other walking / working surface.

Torches shall be lighted ONLY by friction lighters or other approved devices. Cigarette lighters and/or matches are NOT approved lighting devices!

Wire Ropes, Chains, Ropes and other Rigging Equipment

Wire ropes, chains, ropes and other rigging equipment will be inspected prior to use and as necessary during use to assure their safety. Remove defective rigging equipment from service immediately. [1910.184]

Job or shop hooks and links, or makeshift fasteners, formed from bolts, rods or other such attachments will not be used in rigging “systems”.

When U-bolts are used for eye splices, the U-bolt will be applied so the “U” section is in contact with dead end of rope. Never “saddle a dead horse”.

LANDSCAPE MAINTENANCE SPECIFIC SAFETY RULES

General Safety Rules for Landscape Maintenance Work

Train all employees on recognizing hazards associated with the tools / equipment they are operating and the work they are performing. Provide instruction and safety equipment, where applicable, to employees on methods to avoid injury to themselves or others resulting from the identified hazardous conditions.

Identify and destroy harmful or noxious plants such as poison ivy.

Protect against insects with insect repellants or protective clothing when needed.

Rest periodically during strenuous jobs such as digging or sawing. Work-rest schedules vary according to temperature conditions, how strenuous the work is, and how acclimated the employee is to the work conditions.

Make sure emergency telephone numbers are available at each worksite near landline phones or if not available, within each toolbox and/or each work vehicle.

Know the location of the first aid kit and how to use the contents.

Do not touch stray or dead animals. Contact an animal control agency for removal.

Footwear should be construction boot type or steel to boot. Boots should have a non-slip sole.

Wear approved hardhats or bump caps when overhead hazard exists or when working under low branches.

Wear a brimmed hat and comfortable clothing which provides sun protection. Wear sturdy, well-fitting gloves with grip.

Use vibration-absorbing gloves while operating vibrating equipment.

Wear suitable chemical-resistant rubber or plastic gloves when handling fertilizers and pesticides. Wear proper sunglasses when in direct sunlight for extended periods.

Use appropriate eye protection with side shields when operating or servicing mowers, weed trimmers or edgers, power tilling, breaking up rocks or concrete, using strong cleaning agents, spraying or dusting.

Wear hearing protection (e.g., earmuffs, ear plugs) that provides appropriate protection from noise produced by equipment being used.

Do not wear loose-fitting or torn clothing.

Use tools only in the manner for which the tool was designed and intended. Don’t use a screwdriver

as a pry bar or a pipe wrench as a hammer.

Ensure that handles are tight and fastened securely. Repair or replace worn or damaged handles. Confirm that the handle surfaces are smooth and sliver-free.

Keep cutting tools and equipment sharp.

Protect the cutting edges of the tools and equipment. Store tools and equipment, especially if they are transported regularly from job to job, in a way that prevents the cutting edges from being dulled or damaged.

Store tools and equipment in a safe, organized manner so that workers can access them easily and without injury and tools should be stored securely so they do not fall or shift position during transport.

While tools are not in use, keep them within toolboxes, on storage racks, or within shelving units. Do not leave tools on the floor within walkways where they may create a potential trip / fall hazard.

Chain Saws

Check controls, chain tension, and all bolts and handles to ensure that they are functioning properly and that they are adjusted according to the manufacturer's instructions.

Make sure that the chain is always sharp, and the lubrication reservoir is full.

Start the saw on the ground or on another firm support. Drop starting is never allowed. Start the saw at least 10 feet from the fueling area, with the chain's brake engaged.

Use approved containers for transporting fuel to the saw.

Dispense fuel at least 10 feet away from any sources of ignition when performing construction activities.

No smoking during fueling.

Use a funnel or a flexible hose when pouring fuel into the saw. Never attempt to fuel a running or HOT saw.

Clear away dirt, debris, small tree limbs and rocks from the saw's chain path. Look for nails, spikes or other metal in the tree before cutting.

Shut off the saw or engage its chain brake when carrying the saw on rough or uneven terrain. Keep your hands on the saw's handles and maintain secure footing while operating the saw.

Do not wear loose-fitting clothing.

Be careful that the trunk or tree limbs will not bind against the saw. Watch for branches under tension, they may spring out when cut.

Gasoline-powered chain saws must be equipped with a protective device that minimizes chain saw kickback.

Be cautious of saw kick-back. To avoid kick-back, do not saw with the tip. If equipped, keep tip guard in place.

Garden Tractors

Read, understand, and follow instructions in the manufacturer's operating manual.

Know how to operate the equipment and use the attachments safely. Be familiar with the location and function of all the controls.

Check the oil level and refuel the engine before starting work while the engine is cool. If refueling is required before the job is completed, wait for the engine to cool if there is a likelihood that fuel can spill or splash on the hot engine.

Make sure that shields, guards, and other safety devices are in place and working properly.

Replace or tighten all loose or damaged parts or guards. Keep the tractor in good working condition.

Wear close-fitting clothing; long pants; sturdy, non-slip footwear; and hearing and head protection suitable for the hazards that you may encounter.

Do not ride on tractor hood or draw bar.

Do not allow other people to ride on the tractor.

Avoid sharp, fast turns. Avoid operating machine near unprotected holes, ditches, embankments, etc. that may cause equipment to overturn.

If not equipped with ROPS (i.e. Roll-over Protection System) or seat belts, consider installing both of these safety devices to reduce the probability of injury or a fatality should the equipment become involved in a rollover accident.

Do not park tractors where they can endanger the public.

Do not tamper with or remove safety attachments, machine guards, or safety labels. Use attachments that are designed specifically for the machine you are using and for the tasks you are performing.

Secure all equipment left overnight at jobsites so as to prevent tampering with the machine(s) by children or young adults in the area.

Garden Tractors with Rotary Mower Attachments

Read, understand, and follow instructions in the manufacturer's operating manual.

Replace or tighten all loose or damaged parts, especially the blade. Keep the tractor in good working condition.

If the blade appears to be nicked or damaged it should sharpen and balanced.

Before mowing, check the area and remove any debris, trash, fallen branches, etc. that could interfere with the operation of the mower or cause harm if hazardous objects are ejected at high speeds from the mower (over 200 mph depending on the rpm speed of the mower and length of the blade).

Ensure that bystanders do not remain in the area while you are mowing.

Turn off machine, disconnect spark plug wire, if accessible (or remove the ignition key), shifting to neutral gear, set the brakes or take other precautions to prevent the equipment from moving, and wait for all moving or rotating parts to stop before unclogging the equipment, emptying grass- catching attachments (if used), or doing any other work on the machine.

Stop the equipment and inspect for damage if the mower blade or other attachment hits a hard object. If damaged, it should be repaired (and blades balanced, if necessary) or replaced before starting the equipment again.

Use caution when working in the vicinity of schools or parks where children may be at play.

In an effort to reduce the probability of employee injuries during service / maintenance operations on the equipment, a Lockout / Tagout Program should be developed for this equipment.

Front-End Loaders

Read, understand, and follow instructions in the manufacturer's operating manual. Determine the amount of rear wheel weights the equipment manufacturer recommends to be added when using a front-end loader.

Know how to operate the equipment and use the attachments safety. Be familiar with the location and function of all the controls.

Ensure that the hydraulic fluid is maintained at the proper level.

Mark out turning areas when loading vehicles.

Travel with the bucket low to ground to maintain equipment stability and give the operator an unobstructed view.

When operating equipment, pay special attention to ground surface condition. Watch out for holes, rocks or obstructions which, if ran over, may lead to the machine becoming unstable, the operator losing control of the equipment, and a possible machine rollover resulting.

Maintain the front of the tractor / front-end loader pointing uphill – back down slopes slowly. Avoid driving forward when going downhill with a loaded bucket.

Operate controls from the driver's seat, not standing beside the tractor.

Load the bucket evenly and do not load beyond the limits or rated capacity of the equipment. An uneven load on the bucket or loading in excess of rated capacity can result in machine instability or loss of steering control.

Lower the bucket to the ground when not using the loader.

Do not use the loader as a lift for people or for any other purpose for which the machine was not designed.

Repairs on front end loaders should be carried out by trained personnel only.

Prior to performing any repair work or preventative maintenance on the machine, develop a Lockout/Tagout procedure for the machine to help reduce injuries to repair / equipment service personnel.

Block or mechanically secure the bucket and lift and pivot arms of the front-end loader and chock wheels of the tractor before any repair or service work begins.

Hedge Trimmers

Select a hedge trimmer appropriate for the work to be performed.

Before operating the equipment read, understand, and follow the manufacturer's operating manual and safety decals on the equipment.

Do not use electrical tools in the rain, or on wet grass or shrubs.

When using gasoline powered trimmers, inspect air filter and muffler screens to confirm they are clean and in good condition prior to use. For 2-cycle equipment follow equipment manufacturer recommended grade of fuel and gasoline / oil mixture.

Gas shears will never be used on a Ladder.

Keep fingers and hands away from the blades.

Check hedges for any foreign objects (e.g., metal posts, wires) before trimming.

Keep the power cord of the electric hedge trimmer behind you to avoid snipping it or tripping. Leave enough slack in electrical cord to permit normal work motions.

Use both hands to hold and guide the tool.

Do not stand on unstable supports (e.g., chairs or boards on sawhorses) or on ladders to gain access to tall hedges when using this equipment.

Use long-reach or telescoping trimmers for tall hedges and shrubs. Avoid overreaching during trimming operations. the short 18" to 26" gas shears are NOT allowed.

Do not force tools to cut something they are not designed to cut.

Do not cut branches larger than your smallest finger (½” to ¾” in diameter).

Turn off the power and wait for the blades to stop before cleaning out twigs or grass. To prevent injuries, use a brush or other device to remove material from the knives.

Develop a Lockout / Tagout Program for each piece of equipment to help reduce the probability of employee injuries during repair / maintenance operations.

Posthole Diggers

Contact “Call before you Dig” system to identify the location of all potential underground utilities prior to digging.

Select equipment that is suitable for the tasks required – consider the type of soil (full of rocks and roots?), the depth and diameter of the holes, accessibility to the site, etc.

Before operating the equipment, read, understand and follow the manufacturer's operating manual and safety decals on the equipment.

Check that you are using the correct shear bolt (for hardness and length) that is specified by the equipment manufacturer to ensure that the shear bolt breaks when required and to prevent clothing from getting entangled with a shear bolt that is too long.

Ensure that the auger point and cutting edges are in good condition and the equipment is in good working order.

If you are using a one-person or a two-person hand-held unit, position yourself so that you do not get struck by the machine handle if the auger stops abruptly.

Operate the auger at slow speeds.

Dig the hole in several steps by clearing the soil frequently. Removing the soil reduces the load on the digger and allows for better control.

Shut off the drive and stop the power source if the auger jams. Turn the auger backwards until clear. Do not wear loose fitting clothing, boots with long laces, jewelry etc. which may get caught.

Turn off the power before cleaning out twigs or grass. Do not lock the drive control in an "on" position.

Develop a Lockout / Tagout program for this machine to prevent potential injury during maintenance equipment servicing operations.

Posthole Diggers – Tractor Mounted

If you are using a posthole digger mounted on the back of a tractor, operate it while sitting in the tractor seat.

Ensure that no one is in contact with or near the post hole digger, auger or PTO (power take off) drive train before operating the equipment.

Ensure that all machine guarding, and shields are in place before digging.

Riding Lawn Mowers

Read, understand, and follow the instructions in the manufacturer's operating manual.

Safety bar will be in the raised position while operating the riding mower.

Ensure your supervisor has fully trained you on how to operate the mower. Your supervisor should demonstrate how to use the mower and observe you working with it until satisfied that you can operate it safely.

Be aware of the mower's safety features, including how to stop the mower quickly in case of an emergency.

Test ride the machine and become familiar with it before engaging the mower blade.

Clear the work area of debris, sticks, stones, toys, etc. that might be thrown by the blades. Ensure grass is dry.

Maintain mower and attachments in good operating condition. An annual inspection by an experienced technician is recommended.

Inspect the mower prior to starting. Make certain that the blade is sharp and secure.

Check that the PTO, mower input driveline, drive belts, chains, and gears are all properly guarded. Repair or replace if necessary.

Set mower at the highest cutting point when operating on rough ground before starting the mower. Running the engine at the lowest speed that will do the job reduces the force of thrown objects.

Check the blade-mounting bolts frequently for tightness.

Check lawn mower grass catcher bags for wear. Replace worn bags.

Add gasoline when the mower is turned off and the engine is cool. Do not smoke when refueling! Restart engine at least 25 feet from where you refueled to avoid igniting vapors.

Store gasoline safely – outside and away from any heat source.

Disengage all attachment clutches and shift mower into neutral before attempting to start the engine.

Only start the mower when seated in the driver's seat.

Look behind mower when backing up for children, pets or obstructions. Back up only minimal distances.

Mow straight up and down slopes rather than sideways for greater stability (unless mower is counterbalanced).

Reduce speed on slopes and when making sharp turns to prevent tipping or loss of control. Watch for rocks, holes and other hazards, including tree limbs or shrubs at eye level.

Mow very tall grass twice at 90-degree angles if possible.

Stop and inspect the blades and shaft if the mower runs into a rock or stump. Damaged blades can cause vibration and vibration can loosen the blades.

Keep the discharge chute pointed away from buildings, people, and animals.

Keep hands and feet away from all moving parts. No employee is allowed to ride on front of mower.

Rotary Tillers

As with all other machinery and equipment, read, understand, and follow operating and safety instructions in the manufacturer's operating manual. Know where all the controls are, what they do, and how to stop the equipment quickly.

Keep safety shields in place and maintain them in good condition, especially the PTO shaft guard, if the rotary tiller is a rear-mounted unit.

If a walk-behind rotary tiller (either gasoline or electric), follow the usual safety precautions for using such equipment.

Check the area for obstructions, such as wires, cables, and solid objects, near ground level. They can quickly entangle rotating tines and cause extensive damage.

Remove roots, stones, and other underground or aboveground debris that the tiller blades could catch on or send flying through the air.

If operating a walk-behind tiller, do not operate close to ditches, fences, or patios. The tines can catch and throw debris or result in the machine operator losing his balance.

Develop Lockout / Tagout procedures for this machine prior to performing repair or preventive maintenance on the equipment.

Disengage power to the tiller and shut off the motor before checking for damage if the tines hit some hard object or before trying to clear any obstruction.

Keep others clear of the area while the rotary tiller is being operated. Grass Trimmer and Brush Cutter Safety Procedures

Make sure you are trained in the proper use of this equipment. Rotating cutting tools can throw objects or cut the operator.

Read, understand, and follow instructions in the manufacturer's operating manual. Hold the equipment firmly with both hands.

Ensure that the cutting blades are adjusted properly and that all bolts and securing hardware are tight.

Replace bent, warped, damaged or dull cutting apparatus.

Check that the throttle springs back to idle position when the trigger on the machine is released. Select equipment with anti-vibration components.

Keep people clear of the area from starting and operating areas.

Refuel the engine before starting work while the engine is cool. If refueling is required before the job is completed, wait for the engine to cool if there is a likelihood that fuel can spill or splash on the hot engine.

Make sure that shields, guards, and other safety devices are in place and working properly. Replace or tighten all loose or damaged parts or guards.

Make sure muffler is in good condition. In dry weather, use a fire-safe muffler. Start the unit on firm ground or other solid surfaces in an open area.

Maintain good balance and secure footing when operating.

Adjust harness and hand grip so as to improve comfort and safety of machine operator. Use unit at ground level only.

Shut off engine before cleaning out clogged or stuck cutter. Stop the engine before putting cutter down.

Disconnect the spark plug when the equipment is left unattended. Secure cutter to prevent fuel spillage and damage during transport. DO NOT leave running tool unattended.

DO NOT wear short pants or short sleeves. DO NOT use rigid blades in stony areas.

DO NOT overreach. Keep proper footing and balance at all times. DO NOT repair damaged attachments – discard them.

Tree Trimming

Obtain training on tree cutting and trimming prior to starting such work.

If an aerial bucket truck or other boomed vehicle is used, ensure that the operators are trained in the safe operation of these vehicles and that employees are wearing a full body harness and lanyard tied- off to the bucket or personnel lifting equipment.

Before trimming a tree, inspect the area to identify possible hazards (e.g., presence of power lines, broken or cracked limbs after a severe storm) and take appropriate actions to prevent injuries or accidents.

Mark off area around tree, barricade off the work area around the equipment and the tree which is to be trimmed. Prevent bystander access to the barricaded area. Always work with another person who stays on the ground.

Learn to recognize trees weakened by disease and types of trees prone to cracking.

Inspect tree limbs for strength before climbing. Check for cavities in the tree, rotten or dead branches, splits and cracks in the trunk or where branches are attached, broken branches hanging in the tree, etc.

Inspect the fall protection equipment and lines prior to starting the job. Tag and remove any damaged or defective equipment from service until it can be repaired or replaced and disposed of properly, according to the manufacturer's recommendations.

If a ladder is used, tie it off on a secure branch.

Break small dead branches off by hand as you climb. Remove larger branches with proper tools. Place hands and feet on separate limbs and move only one hand or foot at a time.

Raise or lower tools by attaching hand lines to the end of tools. Tools attached at the center might catch on branches. Smaller tools may be raised and lowered in a bucket attached to a hand line.

Use non-conductive tools and personal protective equipment if working near electrical power lines.

Be sure that you can see the cut you are making so you do not cut hand lines, safety ropes, etc. unintentionally.

Attach a fiber or leather guard on saws that are held by a ring on worker's belt. Do not use dead branches for support.

Do not climb trees during wet or icy weather or under high wind conditions. Do not leave partially sawn limbs on trees.

Do not carry saws, pruners, and other tools while climbing. Do not use axes or hatchets.

Woodchippers and Wood Shredders

Before operating the equipment, read, understand, and follow the manufacturer's operating manual and safety decals on the equipment.

Set up the machine on level, stable, dry ground.

Before start-up, inspect machine to confirm there is no debris in the feed chute and that the machine is good operating condition. Check sharpness of cutting edges, tightness of bolts, condition and tension of belts.

Barricade area around equipment to help reduce the probability that others working in the area near the machine will be hit with flying chips or debris.

Wear appropriate PPE (Personal Protective Equipment) when operating machines. This should include, but not be limited to eye, face, hearing, and head protection.

Inspect all materials to be inserted into the chipper or shredder to confirm they do not include any debris such as wire, stones, glass bottles, etc. Do not feed raked-up material into the chipper or shredder machine. Raked materials may contain stones or debris that could damage the equipment or result in injuries to the worker.

Feed material trunk or larger end first.

Do not feed short pieces by hand; place shorter pieces on top of longer pieces when feeding the machine.

Recheck the sharpness of the knives and anvil if it becomes more difficult to feed the machine.

Do not force material into the feeder – injuries could occur if a worker slipped and fell toward the feeder.

Shut down equipment and wait for all moving parts to come to a complete stop before removing clogged materials or making adjustments. To prevent accidental start-up or operation develop Lockout / Tagout program for machine. This program should include but not be limited to:

• Remove key (if key ignition on machine) 
• Lock out controls.
• Disengage clutch.

Working near Power Lines

Contact the power utility company before working on trees near power lines to arrange for ways to protect the employees (cutting off the power and grounding them or using insulating blankets on the power lines).

Know the minimum working distances from "live" power lines for the voltage they are conducting. Use proper ropes with appropriate carriers and hooks for raising and lowering equipment.

Use a pull rope to prevent branches from falling toward power lines.

Ensure that the pole pruner's cutting head is connected to the lever at the lower end of the pole with a polypropylene rope. Do not use a wire or chain.

Apply and maintain a coating of non-conductive, wood preservative to help keep wooden pruner handles dry.

Public Protection

Work is not to be performed in any area unless specifically permitted by the company’s job contract.

Sidewalks, entrances to buildings, lobbies, corridors, aisles, doors or exits must be kept clear of obstructions at all times.

Appropriate warnings and instructional safety signs must be posted, when required.

LANDSCAPE CONSTRUCTION SITE SPECIFIC SAFETY RULES

Abrasive wheel bench or stand grinders must have safety guards strong enough to withstand bursting wheels. [1926.303(b) & (c)(1)]

Adjust work rest on grinders to a clearance not to exceed 1/8 inch between rest and wheel surface. [1926.303(c)(2)]

Inspect abrasive wheels before mounting. [1926.303(c)(7)] Always leave wheel in safe working condition for next user.

Access / Egress

Do not jump on or off equipment and/or vehicles.

Use only safe means of access / egress to and from work areas. Safe means includes ladders, ramps and stairs. Jumping from or to work areas is not allowed, nor is sliding down cables, ropes or guywires.

Keep all equipment, vehicles, footwear, access areas, etc., clean at all times.

Aerial Lifts

Employees shall have adequate training and proper authorization prior to operating any Aerial Lift. [1926.453(b)(2)(ii)]

No employee of this company is allowed to operate or use aerial lifts.

Air Tools

Secure pneumatic tools to hose in a positive manner to prevent accidental disconnection. [1926.302(b)(1)]

Install and maintain safety clips or retainers on pneumatic impact tools to prevent attachments from being accidentally expelled. [1926.302(b)(2)]

The manufacturer’s safe operating pressure for all fittings shall not be exceeded. [1926.302(b)(5)]

Clothing

All clothing shall be maintained in good shape and worn correctly. No clothing shall be worn at work that has excessive holes.

No clothing shall be excessively loose, no “hanging” clothes, no “baggy” pants, etc.

All work clothing is to be approved by Russell Landscape Group, Inc.

Compressed Air, use of

Compressed air used for cleaning purposes may not exceed 30 psi, and then only in conjunction with effective chip guarding and personal protective equipment. [1926.302(b)(4)]

Compressed Gas Cylinders

Put valve protection caps in place before compressed gas cylinders are transported, moved or stored. [1926.350(a)(1)]

Compressed gas cylinders shall be secured by a cart, chain, etc. at all times. [1926.350(a)(7)]

Cylinder valves will be closed when work is finished and when cylinders are empty or being moved. [1926.350(a)(8)]

Compressed gas cylinders shall be secured in an upright position at all times except, if necessary, for short periods of time while cylinders are actually being hoisted or carried. [1926.350(a)(9)]

Oxygen and fuel gas cylinders (in storage) shall be separated by a five - foot high non - combustible wall. The wall must have a fire resistance rating of at least one - half hour or a 20-foot separation. [1926.350(a)(10)]

No damaged or defective cylinders shall be used. [1926.350(c)(3)]

Oxygen and fuel gas regulators must be in proper working order while in use. [1926.350(h)]

Concrete and Masonry Construction

All protruding reinforced steel onto and into which employees could fall, shall be guarded to eliminate the hazard of impalement. [1926.701(b)]

No employee shall work under concrete bucket while the bucket is being elevated or lowered into position. [1926.701(e)(1)]

Confined Spaces

All employees required to enter into confined or enclosed spaces must be instructed as to the nature of the hazards involved, the necessary precautions to be taken, and in the use of required protective and emergency equipment. The employer shall comply with any specific regulations that apply to work in dangerous or potentially dangerous areas. Confined or enclosed spaces include, but are not limited to, storage tanks, process vessels, bins, boilers, ventilation or exhaust ducts, sewers, underground utility vaults, tunnels, pipelines and open top spaces more than 4 feet deep, such as pits, tubs, vaults, and vessels. [1926.21(b)(6)(i) and (ii)] No employee of this company is allowed to enter into confined spaces.

Cranes

No employee of this company is allowed to operate or use cranes.

Demolition

No employee of this company is allowed to perform structural building demolition.

An adequate supply of potable water shall be provided in all places of employment. [1926.51(a)(1)]

Potable water containers shall be capable of being tightly closed and be equipped with a tap. [1926.51(a)(2)]

The common drinking cup is prohibited. Cup dispensers and disposable cups shall be provided. [1926.51(a)(4)]

A sanitary container for unused cups and a receptacle for used cups shall be provided. [1926.51(a)(5)]

Electrical - General

These sections apply to installations, both temporary and permanent, used on the job site. [1926.402(a)]

All electrical conductors and equipment shall be approved. [1926.403(a)]

The employers shall ensure that electrical equipment is free from recognized hazards that are likely to cause death or serious harm to employees. [1926.403(b)]

Splices must be soldered wire connections with insulation equal to the cable. [1926.403(e)]

All 120-volt, single phase, 15- and 20- ampere receptacles must be protected by G.F.C.I. [1926.404(b)(1)(ii)]

Flexible cords and cables shall be protected from damage. [1926.405(a)(2)(ii)(I)]

All extension cords must be 3 - wire type, protected from damage, and not fastened with staples, hung from nails or suspended from wires. [1926.405(a)(2)(ii)(J)] & [1926.416(e)(2)]

No employee may work in proximity to any electric power circuit that may be contacted during the course of work, unless protected against electric shock by de-energizing circuit and grounding it or by guarding with effective insulation. [1926.416(a)(1)]

Workspaces, walkways and similar locations shall be kept clear of cords. [1926.416(b)(2)]

Worn or frayed electrical cords or cables shall not be used. [1926.416(e)(1)] All extension cords shall be inspected daily, prior to use, for damage or defects.

No cord or tool with a damaged ground plug shall be used.

Only qualified electricians are allowed to make electrical repairs on equipment, tools, etc.

Employee / Subcontractor Conduct

No “catcalling” and/or any form of sexual harassment will be tolerated.

Willful destruction of company property may result in immediate dismissal.

Excavation and Trenching

The estimated location of utility installations, such as sewer, telephone, fuel, electric, water lines, or any other underground installations, that reasonably may be expected to be encountered during excavation work, shall be determined prior to opening an excavation. [1926.651(b)]

Utility companies or owners shall be contacted within established customary local response times, advised of the proposed work, and asked to establish the location of the utility underground installations prior to the start of actual excavation. When utility companies or owners cannot respond to a request to locate underground utility installations within 48 hours (unless a longer period is required by state or local law), or cannot establish the exact location of these installations, the company may proceed, provided the company does so with caution, and provided detection equipment or other acceptable means to locate utility installations are used. [1926.651(b)(2)]

When excavation operations approach the estimated location of underground installations, the exact location of the installations shall be determined by safe and acceptable means. While the excavation is open, underground installation shall be protected, supported or removed as necessary to safeguard employees. [19226.651(b)(3) &(b)(4)]

Each employee in an excavation shall be protected from cave-ins by an adequate protective system except when:

• Excavations are made entirely in stable rock; or excavations are less than five feet in depth and examination of the ground by a competent person provided no indication of a potential cave-in. [1926.652(a)(1)(i) & (a)(1)(ii)]

Employees shall be protected from excavated or other materials or equipment that could pose a hazard by falling or rolling into excavations. Protection shall be provided by placing and keeping such materials or equipment at least two feet from the edge of the excavations, or by the use of retaining devices that are sufficient to prevent materials or equipment from falling or rolling into excavations, or by a combination of both if necessary. [1926.651(j)(2)]

Daily inspections of excavations, the adjacent areas and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. An inspection shall be conducted by a competent person prior to the start of work and as needed throughout the shift. Inspections shall also be made after every rainstorm or other hazard- increasing occurrence. These inspections are only required when employee exposure is anticipated. [1926.651(k)(1)]

Where a competent person finds evidence of a situation that could result in a possible cave-in, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions, exposed employees shall be removed from the hazardous area until the necessary precautions have been taken to ensure their safety. [1926.651(k)(2)]

Only authorized and qualified persons shall be permitted to handle and use explosives. [1926.900(a)] No employee of this company is allowed to enter into explosive or blasting areas.

Eye and Face Protection

Eye and face protection must be worn when machines or operations present potential eye or face injury. [1926.102(a)(1)]

Eye and face protective equipment shall meet all requirements of ANSI Z 87.1-1968, “Practice of Occupational and Educational Eye and Face Protection”. [1926.102(a)(2)]

Goggles will be worn over any employee-owned prescription glasses that do not meet industrial safety standards. [1926.102(a)(3)]

Employees involved in welding operations must wear filter lenses or plates of the proper shade number. [1926.102(b)(1)]

Employees exposed to laser beams shall be furnished suitable laser safety goggles, which will protect for the specific wavelength of the laser and be optical density (O.D.) adequate for the energy involved. [1926.102(b)(2)]

Fall Protection

Where employees are exposed to falling 6 feet or more from an unprotected side or edge, the employer must select and use a guardrail system, safety net system, or a personal fall arrest system to protect the worker from falls. [1926.501(b)(1)]

No employee of this company is allowed to work at levels 6 feet or more above the ground.

Fire Protection

A fire protection program is to be followed throughout phases of the construction and demolition work involved. It shall provide for effective firefighting equipment to be available without delay, and designed to effectively meet all fire hazards as they occur. [1926.150(a)(1)]

Firefighting equipment shall be conspicuously located and readily accessible at all times, and periodically inspected and maintained in operating condition. [1926.150(a)(2) through (a)(4)] Report any inoperative or missing equipment to your supervisor.

Flag Personnel

When signs, signals, and barricades do not provide necessary protection on or adjacent to a highway or street, flag personnel or other appropriate traffic controls shall be provided. [1926.200] & [1926.201]

Flag personnel shall wear highly visible garments while flagging. Warning garments worn at night will have reflector material. [1926.200] & [1926.201] & [1926.651(d)]

Always follow state D.O.T. requirements and MUTCD Manual.

Flammable and Combustible Liquids

No more than 25 gallons shall be stored in a room outside of an approved storage cabinet. [1926.152(b)(1)]

Only approved containers and portable tanks shall be used for storage and handling of flammable and combustible liquids. [1926.152(a)(1)] & [1926.155(L)]

Post conspicuous and legible signs prohibiting smoking in service and refueling areas. [1926.152(g)(9)]

No smoking within 25’ of any fuel storage and/or fueling operations.

Foot Protection

Employees shall wear work shoes or work boots that give ankle support and have a hard sole on the job site.

Forklift Safety

The employer shall certify that each operator has been trained and evaluated as required by 1910.178(L)(6). [1926.602(d)]

Employees shall have adequate training and proper authorization prior to operation.

No employee of this company is allowed to operate or use forklifts on the construction job site.

Gases, Vapors, Fumes, Dusts, and Mists

Exposure to toxic gases, vapors, fumes, dusts, and mists at a concentration above those specified in the

“Threshold Limit Values of Airborne Contaminants for 1970” of the ACGIH, shall be avoided.

(American Conference of Government Industrial Hygienists) [1926.55(a)]

When engineering and administrative controls are not feasible to achieve full compliance, protective equipment or other protective measures shall be used to keep the exposure of employees to air contaminants within the limits prescribed. Any equipment and technical measures used for this purpose must first be approved for each particular use by a competent industrial hygienist or other technically qualified person. [1926.55(b)]

Hand Protection

Employees should be aware of hand hazards such as pinch points, sharp objects, hot objects, etc. and wear appropriate gloves to protect hands and lower arms.

Hand Tools

Employers shall not issue or permit the use of unsafe hand tools. [1926.301(a)]

Wrenches shall not be used when jaws are sprung to the point slippage occurs. Keep impact tools free of mushroomed heads. Keep wooden tool handles free of splinters or cracks and assure a tight connection between the tool head and the handle. [1926.301(b), (c) & (d)]

Electric - power operated tools shall either be approved double insulated or be properly grounded and used with ground fault circuit interrupters. [1926.302(a) & 1926.404(b)(1)]

Hard Hats

Employees working in areas where there is a possible danger of head injury from impact, or from falling or flying objects, or from electrical shock or burns, shall be protected by protective helmets. [1926.100]

Hard hats shall be worn at all times on the job site. Hard Hats shall be worn correctly.

When engineering or administrative controls fail to reduce sound levels within the limits of Table D-2, ear protective devices shall be provided and used. [1926.52(b) & 1926.101(a)]

In all cases where sound levels exceed the values shown in Table D-2 of the Safety and Health Standards, a continuing, effective hearing conservation program shall be administered. [1926.52(d)(1)]

Table D-2 Permissible Noise Exposures

Plain cotton is not an acceptable protective device. [1926.101(c)]

No music headphones or headsets are allowed to be used while at work.

Heating Devices, Temporary

When heating devices are used, fresh air shall be supplied to maintain the safety and health of employees. [1926.154(a)(1)]

Heat Stress

Employees are encouraged to drink plenty of water during workdays.

During work in hot environments, workers should use the lightest weight or “breathable” protective

garments that give adequate protection.

Heavy and minimal work activities should be alternated.

When possible, employees should perform most strenuous activities as early in day as possible.

Clean up every day all areas, including but not limited to, job site, vehicles, shop, office, equipment, tools, etc.

Scrap lumber and other debris will be kept clear from work areas at all times. [1926.25(a)] Remove combustible scrap and debris at regular intervals. [1926.25(b)]

Containers will be provided for collection and separation of all refuse. Covers are required on containers used for flammable or harmful substances. [1926.25(c)]

Nails shall be withdrawn from used lumber. [1926.250(b)(8)(i)]

At the end of each phase of work, return all tools and excess material to proper storage. Clean up all debris before moving on to the next phase. Each employee is responsible for keeping their work areas clean.

All vehicles and/or equipment must be free of loose debris, dirt, mud, etc., before operation on public roads.

Ladders

Place portable ladders on a substantial base at a 4-1 pitch, have clear access at top and bottom, extend a minimum of 36 inches above landing or, where not practical, provide grab rails. Secure against movement while in use. [1926.1053(b)(1) thru (b)(7)]

Portable metal ladders may not be used for electrical work or where they may contact electrical conductors. [1926.1053(b)(12)]

Portable and fixed ladders with broken or missing rungs or steps, broken or split side rails, or with other faulty or defective construction are prohibited. When ladders with such defects are discovered, withdraw them from service immediately. [1926.1053(b)(16)]

No ladders shall be used in a horizontal position as platforms, runways, or scaffolds. Extension ladders must be retracted before transporting.

All ladders must be secure. Always face ladders when going up or down.

Materials and tools should be hoisted up or down ladders with a rope, cable or other safe hoisting methods.

Never use the top or the top step of a stepladder.

Gas shears will never be used on a Ladder.

Lasers

Only qualified and trained employees shall be assigned to install, adjust and operate laser equipment. [1926.54(a)]

No employee of this company is allowed to operate or use lasers.

Construction area, ramps, walkways, corridors, offices, shops, sheds and storage areas shall be adequately lighted. [1926.56(a) & (b)]

Liquefied Petroleum Gas

Each system shall have containers, valves, connectors, manifold valve assemblies, and regulators of an approved type. [1926.153(a)(1)]

All cylinders shall meet DOT specifications. [1926.153(a)(2)]

Containers shall be placed upright on firm foundations or otherwise firmly secured. [1926.153(g) & (h)(11)]

Storage of LPG within buildings is prohibited. [1926.153(j)]

Storage locations shall have at least one approved portable fire extinguisher, rated not less than 20-b:c. [1926.153(L)]

Lock Out/Tag Out

Controls that are to be deactivated during the course of work on energized or de-energized equipment or circuits shall be tagged. [1926.417(a)]

Equipment or circuits that are de-energized shall be rendered inoperative and shall have tags attached at all points where such equipment or circuits can be energized. [1926.417(b)]

Tags shall be placed to identify plainly the equipment or circuits being worked on. [1926.417(c)]

Manual Lifting

Employees should be prepared for lifting task assigned and use legs to lift, instead of back or obtain assistance.

Motor Vehicles and Construction Equipment

Check all vehicles in use at the beginning of each workday to assure all parts, equipment and accessories affecting safe operation are in proper operating condition and free from defects. All defects shall be corrected before placing vehicle in service. [1926.601(b)(14)]

No employee shall use any motor vehicle, earthmoving, or compacting equipment having an obstructed view to the rear unless:

• Vehicle has a reverse signal alarm distinguishable from the surrounding noise level, or
• Vehicle is backed up only when an observer signals it is safe to do so. [1926.601(b)(4)]

Heavy machinery, equipment, or parts thereof, which are suspended or held aloft will be substantially blocked to prevent falling or shifting work under or between them. [1926.600(a)(3)(i)]

Employees shall maintain eye contact with operators of all types of vehicles or equipment. Before entering the site, locate all moving equipment and/or potential sources and routes of moving equipment. This shall be determined, and precautions taken at that time to ensure employees on the ground do not come into physical contact with moving equipment. Ensure that all back-up alarms are functioning and/or spotters and/or mirrors are in place and in use.

Personal Protective Equipment

The employer is responsible for requiring the wearing of appropriate personal protective equipment in all operations where there is an exposure to hazardous conditions, or where the need is indicated for using such equipment to reduce the hazards to the employees. [1926.28(a)]

Where employees provide their own protective equipment, the employer shall be responsible to assure its adequacy, including proper maintenance, and sanitation of such equipment. [1926.95(b)]

Powder - Actuated Tools

Only trained employees shall operate powder – actuated tools. [1926.302(e)(1)] No employee of this company is allowed to operate or use powder - actuated tools.

Power Transmission, Mechanical

Belts, gears, shafts, pulleys, sprockets, spindles, drums, flywheels, chains or other reciprocating, rotating, or moving parts of equipment must be guarded if such parts are exposed to contact by employees or otherwise constitute a hazard. No equipment may be used without guards in place. [1926.300(b)(2)]

Protection of the Public

All company personnel are charged with aiding in the protection of the public including, as your job description dictates, installation and maintenance of signs, signals, lights, fences, guardrails, ramps, temporary sidewalks, barricades, overhead protection, etc. as may be necessary.

Always give the public the “right of way”.

Respiratory Protection

In emergencies, when engineering or administrative controls are not effective in maintaining acceptable atmospheres, appropriate respiratory protective equipment shall be provided by the employer and shall be used. [1926.103] & [1910.134]

Respiratory protective devices shall be approved by the National Institute for Occupational Safety and Health or acceptable to the U.S. Department of Labor for the specific contaminant to which the employee is exposed. [1926.103] & [1910.134]

Respiratory protective devices shall be appropriate for the hazardous material involved and the extent and nature of the work requirements and conditions. [1926.103] & [1910.134]

Employees required to use respiratory protective devices, shall be thoroughly trained in their use. [1926.103] & [1910.134]

Rules for Drivers of Vehicles

No employee shall operate vehicles without adequate training and proper authorization. Drivers must not take chances. To arrive safely is more important than to arrive on time. At all times be cautious of other drivers on the road.

Display a positive company image while driving any vehicle.

Positively no tailgating. Maintain a proper distance between you and all other drivers. Obey all speed limits and observe extreme caution in school zones.

Each employee who drives a vehicle must have a valid driver’s license for that type of vehicle. Prior to being hired to operate that vehicle, your license will be checked by the management of the Company. It is the employee’s responsibility to maintain a valid license thereafter.

Drivers should also refer to Part 2, in the section titled “Motor Vehicles and Construction Equipment.”

When pulling a trailer, compressor, tack wagon, or other unit, always hook up safety chains and put a pin through the hitch.

Anyone pulling a trailer or piece of equipment is responsible for checking for proper tags, tires, lights, signals, mirrors, fuel, etc.

All accidents must be reported to the office within 1 hour.

If an accident occurs, the driver must follow the procedures as outlined in the Substance Abuse Program.

No unauthorized “riders” in vehicles. No “riders” in truck beds.

Rules for Operators

No employee shall operate equipment without adequate training & proper authorization. Operators shall not operate any equipment that is not in safe working order.

Operators shall inspect their equipment prior to beginning work to ensure the equipment is in safe condition.

Operators will also refer to Part 2, in the section titled “Motor Vehicles and Construction Equipment”.

All accidents must be reported to the office within 1 hour.

No “Riders” on equipment.

No employee shall ride any piece of equipment in any fashion or ride on anything attached to a piece of equipment such as a pipe or other equipment. If an employee is on or in a piece of motorized movable equipment, it shall be equipped with a seat (if intended for sit-down operation) and a seat belt, and the seat belt shall be worn snugly.

All forklift operators require specific training prior to operating the equipment.

Saws

Portable, power-driven circular saws will be equipped with guards above and below the base plate or shoe. The lower guard will cover the saw to depth of teeth, except for minimum arc required to allow proper retraction and contact with the work and will automatically return to covering position when blade is removed from the work. [1926.304(d)]

All swing or cut-off saws will be provided with a hood that will completely enclose the upper half of the saw.

All portions of band saw blades will be enclosed or guarded, except for working portion of blades between bottom of guide rolls and table.

Scaffolds

Scaffold means any temporary elevated platform (supported or suspended) and its supporting structure.

(including points of anchorage) used for supporting employees or materials or both. [1926.450(b)]

Each scaffold and scaffold component shall support, without failure, its own weight and at least 4 times the maximum intended load applied or transmitted to it. Scaffolds shall be designed by a qualified person and constructed and loaded in accordance with such design. Scaffolds and scaffold components shall not be loaded in excess of their maximum intended loads or rated capacities, whichever is less. [1926.451(a)(1)]

The scaffold platform shall be planked or decked as fully as possible with the space between the platform and uprights not more than 1 inch wide. [1926.451(b)(1)]

The work area for each scaffold platform and the walkway shall be at least 18 inches wide. [1926.451(b)(2)]

Access must be provided when the scaffold platforms are more than 2 feet above or below a point of access.

Cross braces shall not be used as a means of access. [1926.451(e)(1) & (e)(8)]

Fall protection - such as a guardrail and/or a personal fall arrest systems - must be provided for each employee working on a scaffold more than 10 feet above a lower level. [1926.451(g)(1)]

Scissor Lifts

Employees shall have adequate training and proper authorization prior to operation. No employee of this company is allowed to operate or use scissor lifts.

Signs

For the protection of all, signs such as “No Smoking”, “Laser in Use”, “Keep Out”, “Eye Protection Required”, “Out of Order – Do Not Use” and “Authorized Personnel” will be posted as needed.

Employees will obey these signs and directions.

Smoking Policy

No smoking in company vehicles.

No smoking around flammable or explosive areas. Clients and customers smoking policies shall be followed. Smoking is only allowed in designated areas.

Steel Erection

The controlling contractor shall bar other construction processes below steel erection unless overhead protection for the employees below is provided. [1926.759(b)]

No employee of this company is allowed in steel erection areas.

Storage

All materials stored in tiers will be secured to prevent sliding, falling or collapse. [1926.250(a)(1)] Aisles and passageways will be kept clear and in good repair. [1926.250(a)(3)]

Weeds and grass in outside storage areas shall be kept under control. [1926.151(c)(3)] Stored materials will not obstruct exits. [1926.151(d)(1)]

Materials will be stored with due regard to fire characteristics. [1926.151(d)(2)] Flammable liquids must be kept in approved containers. [1926.152(a)(1)]

Toilets

Toilets shall be provided by the company according to the following minimums:

• 20 or more persons – one toilet seat and one urinal per 40 persons
• 200 or more persons – one toilet seat and one urinal per 50 persons [1926.51(c)(1)]

Washing Facilities

The employer shall provide adequate washing facilities for employees engaged in operations involving harmful substances. [1926.51(f)]

Welding, Cutting and Heating

Employers shall instruct employees in the safe means of arc welding and cutting equipment. [1926.351(d)]

No employee of this company is allowed to use or perform welding, cutting or heating activities on the construction job site.

Wire Ropes, Chains, Ropes and other Rigging Equipment

Wire ropes, chains, ropes and other rigging equipment will be inspected prior to use and as necessary during use to assure their safety. Remove defective rigging equipment from service immediately. [1926.251(a)(1)]

Job or shop hooks and links, or makeshift fasteners, formed from bolts, rods or other such

attachments will not be used in rigging “systems”. [1926.251(b)(3)]

When U-bolts are used for eye splices, the U-bolt will be applied so the “U” section is in contact with

dead end of rope. [1926.251(c)(5)(i)] Never “saddle a dead horse”.

Working / Walking under Suspended Loads

Employees shall NOT work / walk under any suspended load. [1926.701(e)(1) & (2)]

Plan your work and train your crew prior to performing activities with cranes and rigging.

Hazard Communication Program 

General

The Hazard Communication Program has been developed by the company in accordance with OSHA

Regulations 1926.21 and 1926.59 and 1910.1200.

Employee will be trained under the guidelines of the program.

Any questions or comments regarding the Hazard Communication Program should be directed to your supervisor and/or the Safety Coordinator.

Chemical Inventory

Hazardous chemicals are inventoried by the Safety Coordinator on a regular basis. Any new chemicals brought to the work site by the Company will be included on the hazardous chemical inventory list. A current list of hazardous chemicals is kept at the worksite. An inventory list of all known chemicals is available at the office or upon request.

Container Labeling

All chemicals on - site are used from an original container or a temporary container, only in small quantities for immediate use. Any chemical left after work is completed must be returned to the original container, if it is not returned to the original container, it must be labeled. No unmarked containers of any size are to be left in the work area unattended.

The Company will rely on the manufactured applied labels whenever possible and will ensure that these labels are not removed or if damaged are replaced. Each container will be labeled with the identity of the hazardous chemical and any appropriate hazard warnings.

Safety Data Sheets (SDS)

The Company will have an up-to-date copy of the material safety data sheets (SDS). Each SDS will be in English and Spanish, and shall contain:

• The name of the chemical.
• The physical hazards.
• The health hazards.
• The primary route of entry.
• The OSHA permissible exposure limit.
• Any general precautions for safe handling.
• The date of preparation or the date of the last change to the SDS.
• The name, address and telephone number of the chemical manufacturer.

The Supervisors and Safety Rep's are responsible for distribution of the appropriate up to date SDS sheet to the work sites. Supervisors are responsible for having the appropriate up to date SDS sheets on their job sites.

Employee Training in Haz Com

General

Employees are trained to work safely with hazardous chemicals. Employee training will include: 

• Methods that may be used to detect a release of hazardous chemicals in the workplace.
• Physical and health hazards associated with chemicals. Protective measure to be taken.
• Safe work practices, emergency response and use of personnel protective equipment. 
• Information on the Hazardous Communication Standard.
• Labeling and warning systems. The employees Right to Know.
• And an understanding of the Safety Data Sheet (SDS). 

On - Site Training

Supervisors are responsible for site specific hazardous chemical training. Training includes: 

• Types of chemicals on the work site.
• Hazards created by chemicals on the work site.
• First aid and emergency procedures, when exposed to specific chemicals.
• Using appropriate personnel protective equipment for hazardous chemical handling.

Hazards of Non - Routine Tasks

Supervisors inform employees of any special tasks that may arise which would involve possible exposure to hazardous chemicals.

Review of safe work procedures and use of required PPE is conducted prior to the start of such tasks. Where necessary, areas are posted to indicate the nature of the hazard involved.

Other on - site employers are required to adhere to the provisions of the Hazard Communication Standard.

The Company will provide to other employers on multi - employer job sites, copies of SDS on hazardous chemicals that are used by the Company. Those employers will be responsible for providing their employees with the information necessary to prevent exposure to the Company’s hazardous chemicals.

Employers working on the job site with the Company will provide the Company with SDS on each hazardous chemical that they use on the job site. The Company is responsible for providing its employees with the information necessary to prevent exposure to the other employer’s hazardous chemicals.

Introduction

Occasionally a few employees of Russell Landscape Group, Inc. may be asked to enter into work areas where they will need to wear respirators for protection. Respirators protect employees from contaminated dusts, fogs, fumes, mists, gases, smokes, sprays, and vapors. When possible, Russell Landscape Group, Inc. will take appropriate steps to eliminate such hazards by using proper engineering controls, such as enclosures, specialized ventilation, etc. However, when these steps and/or controls are not feasible, employees selected by Russell Landscape Group, Inc. may be required to use respirators.

Only specially trained and designated employees will be permitted to wear respirators. All activity involving employee use of respirators is strictly governed and regulated by this Written Respirator Policy. This Policy was prepared by Russell Landscape Group, Inc. to assist with complying with OSHA regulations 1926.103 & 1910.134.

Purpose of Respirator Use

As noted above, only a few specially trained employees will be asked to wear respirators … and then only in special situations. Any employees wearing respirators must always follow this, Policy. Failure to follow this Policy could lead to termination of employment.

Training and Instruction for Employees

Both supervisors and employees will be trained in the Respirator Policy. These employees will attend individualized training sessions and will be required to review written material, view training videotapes, and/or participate in other training activities as directed by the Company.

The Company will keep records concerning their training. Specifically, Company records will show the names of employees attending the training, the dates and location of the training, and the identity of the trainer.

Training will provide employees an opportunity to:

• Handle the respirator.
• Have the respirator properly fitted. Test its face piece-to-face seal.
• Wear the respirator in normal air for a long period to become familiar with it. 
• Wear the respirator in a test atmosphere.

Each employee must receive fitting instructions, which include: 

• How to wear the respirator

• How to determine proper respirator fit

Employees will also be trained and otherwise informed of the limits of respirators.

Inspection of Respirators

Russell Landscape Group, Inc. will conduct frequent inspections of respirators to make sure that the respirators are properly selected, used, cleaned, and otherwise maintained. Air cylinders must be fully charged according to manufacturer's instructions. Inspections must ensure that all regulators and warning devices are functioning properly, as they were designed.

Respirator inspections shall include the following:

• Check of tightness of all connections and face piece, headbands, valves, connecting tubes and canisters.
• Check of all rubber or elastic parts for pliability or deterioration 
• Stretching all rubber or elastic parts with a massaging motion

Cleaning, Disinfection and Storage

All respirators must be regularly cleaned and disinfected. Employees must comply with the manufacturer's recommendations for cleaning and disinfection. Respirators used by more than one employee must be thoroughly cleaned after each use.

While not in use, respirators must be stored in a clean, convenient, and sanitary location. They are not to be left lying around the facility. Respirators must be kept away from dust, sunlight, heat, extreme cold, excessive moisture, and chemicals. Respirators used for emergency situations must be easily accessible at all times and stored in special compartments - not in toolboxes or lockers (unless stored in a carrying case).

All respirators must be routinely inspected during cleaning and disinfection. Any parts found to be worn, broken, or deteriorated must be promptly replaced. Any broken respirator must be tagged accordingly and taken out of service.

Respirators used for emergency situations will be automatically inspected after each use and once each month.

Employer Surveillance and Evaluation

Russell Landscape Group, Inc. will regularly survey the conditions of all work areas and will make an assessment of any employee exposure or stress. This surveillance shall be ongoing. Any evidence of employee exposure or stress shall be reported to upper management and the local health care professional involved with this Policy.

Employer Surveillance and Evaluation

Russell Landscape Group, Inc. will regularly survey the conditions of all work areas and will make an assessment of any employee exposure or stress. This surveillance shall be ongoing. Any evidence of employee exposure or stress shall be reported to upper management and the local health care professional involved with this Policy.

The Company will also conduct regular inspections of respirator procedures and practices. These inspections will help the Company evaluate the effectiveness of this Policy and ensure the safety of all affected employees.

Special Rules - Face Piece Seals

All masks and face pieces must make a proper, airtight seal. Respirators shall not be worn if it is not possible to obtain a proper seal. No beards, sideburns, or anything that projects under the face piece that could compromise a proper seal, are permitted.

Employees who need to use corrective lenses must be extremely careful to make sure that the glasses do not prevent a proper seal. Employees must not wear contact lenses in contaminated atmospheres.

Medical Evaluation of Participating Employees

Employee assigned to tasks requiring use of respirators must first pass a physical examination given by a physician. The examination will ensure that the employee is physically able to perform the related work and use the respirators. Each employee trained to use a respirator will have his or her physical ability and medical status reviewed by the physician at least once each year. These evaluations shall be documented and kept with other records from this Policy, such as training records.

Respirators are an effective method of protection against designated hazards when properly selected and worn. Respirators use is encouraged, even when exposures are below the exposure limit, to provide an additional level of comfort and protection for workers. However, if a respirator is used improperly or not kept clean, the respirator itself can become a hazard to the worker. Sometimes, workers may wear respirators to avoid exposures to hazards, even if the amount of hazardous substance does not exceed the limits set by OSHA standards. If your employer provides respirators for your voluntary use, or if you provide your own respirator, you need to take certain precautions to be sure that the respirator itself does not present a hazard.

You should do the following:

• Read and heed all instructions provided by the manufacturer on use, maintenance, cleaning and care, and warnings regarding the respirators limitations.
• Choose respirators certified for use to protect against the contaminant of concern. NIOSH, the National Institute for Occupational Safety and Health of the U.S. Department of Health and Human Services, certifies respirators. A label or statement of certification should appear on the respirator or respirator packaging. It will tell you what the respirator is designed for and how much it will protect you.
• Do not wear your respirator into atmospheres containing contaminants for which your respirator is not designed. For example, a respirator designed to filter dust particles will not protect you against gases, vapors, or very small solid particles of fumes or smoke.
• Keep track of your respirator so that you do not mistakenly use someone else’s respirator.

General

Lock Out / Tag Out is the preferred method of isolating machines or equipment from energy sources. The following simple procedure is provided for use in both lock out / tag out programs. This procedure may be used when there are limited numbers or types of machines or equipment or there is a single power source. For more complex systems, a more comprehensive procedure will need to be developed, documented, and utilized.

Purpose

This procedure establishes the minimum requirements for the lock out / tag out of energy isolating devices. It shall be used to ensure that the machine or equipment is isolated from all potentially hazardous energy and locked out or tagged out before employees perform any servicing or maintenance activities where the unexpected energization, start-up or release of stored energy could cause injury.

Responsibility

Appropriate employees shall be instructed in the safety significance and importance of the lock out / tag out procedure. Each new or transferred employee who is affected and other employees whose work operations are or may be in the area shall be instructed in the purpose and use of the lock out / tag out procedure.

Preparation for Lock Out or Tag Out

Make a survey to locate and identify all isolating devices to be certain which switch(es), valve(s), or other energy isolating devices apply to the equipment to be locked out or tagged out. More than one energy source (electrical, mechanical, or others) may be involved.

Sequence of Lock Out / Tag Out System Procedure

• Notify all affected employees that a lock out / tag out system is going to be utilized and the reason, therefore. The authorized employee shall know the type and magnitude of energy that the machine or equipment utilizes and shall understand the hazards thereof.
• If the machine or equipment is operating, shut it down by the normal stopping procedure (depress stop button, open toggle switch, etc.).
• Operate the switch, valve, or other energy isolating device(s) so that the equipment is isolated from its energy source(s). Stored energy, such as that in springs, elevated machine members, rotating flywheels, hydraulic systems, and air, gas, steam, or water pressure, etc., must be dissipated or restrained by methods such as repositioning, blocking, bleeding down, etc.
• Lock out / tag out the energy isolating devices with assigned individual lock(s) and/or tag(s).
• After ensuring that no personnel are exposed and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate.
• CAUTION: Return operating control(s) to "neutral" or "off" position after the test.
• The equipment is now locked out or tagged out.

After the servicing and/or maintenance is complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that no one is exposed.

After all tools have been removed from the machine or equipment, guards have been reinstalled, and employees are in the clear, remove all lock out / tag out devices to restore energy to the machine or equipment.

Procedure involving more than one Person

In the preceding steps, if more than one individual is required to lock out / tag out equipment, each shall place his/her own personal lock out device / tag out device on the energy isolating devices(s). When an energy isolating device cannot accept multiple locks or tags, a multiple lock out / tag out device (hasp) may be used. If lock out is used, a single lock may be used to lock out the machine or equipment with the key being placed in a lock out box or cabinet, which allows the use of multiple locks to secure it. Each employee will then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his or her lock out protection, that person will remove his/her lock from the box or cabinet.

Basic Rules for using Lock Out / Tag Out System Procedures

All equipment shall be locked out or tagged out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy isolating device where it is locked out or tagged out.

Vehicle Safety Policy

• Employees of Russell Landscape Group, Inc. are required to adhere to the following guidelines when operating any vehicle leased, rented, borrowed or owned by Russell Landscape Group, Inc. or when operating a personal vehicle for company business.
• All drivers will be held accountable for safe operation and maintenance of company vehicles and for the safe operation of a personal vehicle for company business.
• Only approved drivers may operate company vehicles. Drivers of personal vehicles on company business must also be approved by Russell Landscape Group, Inc.
• All drivers must submit a copy of their driver’s license to the Russell Landscape Group, Inc. so that a driver's Motor Vehicle Record may be reviewed for motor vehicle history.
• Motor vehicle records will be reviewed 1-times each year. If at this time, there are excessive violations or accidents found, driving privileges of company vehicles may be revoked for a period of time to be determined by Russell Landscape Group, Inc.

• Managers will perform a vehicle inspection twice per year. This inspection will include a review of the maintenance logbook and a visual inspection of the vehicle.
• A Supervisor's Report of Accident for Vehicles must be completed and sent to the main office whenever an accident has occurred involving any company vehicle. This report is to be completed by the supervisor responsible for the vehicle no matter who is at fault. A copy of the police report should be attached, along with the estimates from the repair shop.
• Company vehicles driven for business use ONLY. No personal use of company vehicles.
• Operating a company vehicle while under the influence of alcohol, drugs, etc. shall result in immediate termination of employment.
• Employees who use the auto allowance and/or mileage reimbursement in lieu of a company provided vehicle shall provide proof of auto insurance and insurance limits for review and approval by Russell Landscape Group, Inc.
• Failure to follow any of the policies listed above may be grounds for termination of driving privileges or dismissal from employment.

Cell Phone and Electronic Device Policy Policy Statement

All employees of Russell Landscape Group, Inc. are required to adhere to the following guidelines while using a personal mobile phone or company mobile phone while at work or conducting any company business. For purposes of this policy, the term “cell phone” or “mobile phone” is defined as any handheld electronic device with the ability to receive and/or transmit voice, text or data messages without a cable connection.

Purpose

The purpose of this policy is to provide guidelines for the use of cell phones or data devices for company business. In addition, this policy is designed to provide guidance to employees regarding the proper use of cellular devices (phones, PDA’s, etc.) for voice or data communication; to ensure that the use of cellular technology for company business is correctly authorized and appropriate.

Management Responsibility

Supervisors are responsible for educating subordinates about appropriate cellular telephone procedures and monitoring their usage.

Management will review monthly cellular telephone bills of responsible employees to determine appropriate usage.

Management will ensure employees are aware of the importance of protecting confidential and sensitive information held while using a cell phone.

Employee Responsibility

• Employees assigned company supplied cell phones are responsible for compliance with all regulations and policies.
• Employees using company cell phones are responsible for securing them. Losses shall be reported immediately to the appropriate Supervisor.
• Employees may be held liable for lost, stolen, or damaged cell phone equipment or accessories. Employees will not store any customer or confidential information on their cell phones.
• Non-exempt employees must have prior approval before using their cell phones for wireless handheld devices for business purposes after regularly schedules work hours.
• Misuse or abuse of this policy may result in disciplinary action, up to and including dismissal from service.

General Use at Work

While at work, employees should limit mobile phone use to company business. Employees should restrict personal calls, regardless of the phone being used to while at lunch or while on scheduled breaks. Excessive personal phone calls are counterproductive and distracting to other workers.

Construction Sites

Mobile phones shall not be used while on constructions sites if the use of the mobile phone creates an unsafe condition. Examples include but are not limited to:

• Working from heights
• Working near heavy equipment
• Working in roadways

While Driving

It is illegal in the state of Georgia and against Russell Landscape Group, Inc. policy to use a handheld mobile phone while driving if you are a novice driver, a bus driver or if you are driving a vehicle which requires a CDL.

It is against Federal Law and against Russell Landscape Group, Inc. policy to use any mobile or cellular device while driving a vehicle which requires a CDL unless the device is 100% hand free.

Safe Use Guidelines

Employees must follow the guidelines outlined below to insure the safe use of all cell phone equipment.

• Employees should refrain from using of cell phones, for personal or business use, when driving. Allow incoming calls to go to voice mail whenever possible.
• Check voice mail and return calls only when the vehicle is off the road. Do not text message while driving.
• Pull off the road to a safe place such as a parking lot to make necessary calls. Always dial the phone when the vehicle is not moving.
• Suspend cell phone usage during hazardous driving situations, such as heavy traffic or bad weather. Never take notes while driving.
• Keep any necessary conversations as brief as possible while on the road. Use speed dialing or voice dialing as much as possible.
• Use the phone only with hands-free equipment.
• Never look up phone number or other information while driving. Refrain from conducting stressful conversations while driving.
• Employees are prohibited from texting while operating a vehicle on company business. Safe driving is always important and must take priority over cell phone conversations.
• Employees who are charged with traffic violations resulting from the use of their cell phones while driving will be solely responsible for all penalties that result from such actions.

Other Restrictions

Employees must adhere to all federal, state, or local rules and regulations regarding the use of cell phones while driving. Accordingly, employees must not use cell phones if such conduct is prohibited by federal, state, or local laws, regulations or other ordinances.

1. Fuel
2. Heat
3. Oxygen
4. Chain reaction

Take away any one of the first three and the fire will be out. Stay upwind of a fire when using a fire extinguisher.

Stay back 8 to 10 feet from a grease fire because the force of the pressure / powder from the fire extinguisher may cause the grease to splash.

The main three classes of fire extinguisher ratings:

• Class A  Wood, paper, plastic
• Class B  Flammable liquids
• Class C  Electrical

PASS is the word used to train people properly to use a fire extinguisher.

• Pull the pin.
• Aim the extinguisher at base of fire.
• Squeeze the handle.
• Sweep extinguisher from side to side from outside towards center of fire.

A 10lb. B.C. rated extinguisher should be within 50’-0” of any 5 gallons of fuel.

A 20 lb. B.C. rated extinguisher should be within 25’-0” maximum 75’-0” of any Liquefied Petroleum

Gas tanks or any other fuel tanks greater than 5 gallons capacity.

All fires no matter how small must be reported immediately to supervisor.

Mount fire extinguisher: Minimum of 48” from the floor, but no more than 60” off the floor. The distance one should stand from the base of the fire is written on the fire extinguisher. For example: (2 ½ lb.) Minimum distance is 6’ (20 lb.) minimum distance is 12’.

Everyone should check the fire extinguisher in work area daily to make sure it has adequate pressure and that the pin is still in the proper place.

Fire extinguishers shall be serviced at least once a year.

At each testing, a maintenance tag will be placed on the extinguisher to show the inspection date.

EMERGENCY PLAN

An emergency plan is a set of rules or procedures to be followed by all personnel in the event of an emergency.

The emergency plan is maintained by the company and is implemented by the Supervisor. The emergency plan determines the proper access / egress of emergency equipment and/or personnel into or out of the area, in case of emergency.

Supervisors will be directed to key locations, to assist in an emergency situation.

Each employee is expected to follow directions of supervisors and cooperate in any emergency action effort.

Personnel should evacuate the area in an orderly fashion, when instructed to do so by the supervisor.

If you become aware of an emergency situation or any injury, notify a supervisor immediately.

Notify supervisor of the location of emergency so that 911 can be called.

All personnel shall evacuate the area in an orderly manner and reassemble in the designated location.

All supervisors are responsible for knowing the location and number of employees at all times.

All personnel will be accounted for to ensure that everyone has evacuated the area.

Personnel are strictly forbidden to discuss project conditions, incidents, or emergencies with the owner, client, media, press or any person not associated with the emergency.

Accident Reporting and Medical Forms

All accidents must be reported to the Safety Coordinator or the main office within 1 hour.

All eye, neck, back and knee accidents / injuries require immediate medical attention, no matter how minor.

Accident reports must be 100% complete and turned into Safety Coordinator within 24 hours of accident.

Russell Landscape Group, Inc. has a current Panel of Physicians for occupational injuries. There are at least (6) physicians listed for various services.

Except under emergency conditions, I will obtain first aid treatment at the work site for all injuries and will report to the supervisor before leaving to obtain additional medical attention.

A list of physicians and medical facilities for the company are available at the work site and I fully understand that I must choose one of the named physicians or medical facilities for an on-the-job injury.

If the employee seek medical treatment elsewhere other than the listed physicians or medical facilities for an on-the-job injury, he/she shall be responsible their my own medical bills.