Process of obtaining new driver’s previous driving history from previous employers.

Responsible Department or Person

• New Hires - Drivers
• Branch Administrators
• Human Resource Department
• Shop/Loss Prevention Department

Completion Time and Frequency

• BA’s - Immediately upon receiving completed form from new Driver.
• Shop/Loss Prevention- Immediately upon notification of new Driver from the BA or HR Department.

Process

• The BA will have the Safety Performance History Records Request form completed during the Driver process.
• BA will save Safety Performance History report.
  • Choose Safety Performance History folder.
  • Choose the branch the Driver is being hired for
  • File in the subfolder named Pending.
• The Shop/Loss Prevention department will send the completed Safety Performance History Records Request form to the previous employers listed on the completed Driver Safety Performance History Request form via email or mail.
• After the previous employer responds with completed form, the Shop/Loss Prevention department will file the completed form in the BA’s Drivers Compliance Dropbox folder.
  • Choose Safety Performance History folder
  • Choose the branch the driver is hired for
  • File in the subfolder named Complete.
• After filing it into the Complete folder, the shop/loss prevention departments will notify the BA to save a copy into the employee’s ADP Employee File. (License/Certification ADP folder)
• A second attempt to retrieve the previous employer’s driver’s safety performance history is not necessary. We will be in compliance with DOT with one documented attempt to retrieve the driver’s previous history.